Office Coordinator

Socket.dev; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Medical & prescription coverage

Dental plan

Vision plan

Life and accidental death & dismemberm

Employee assistance program

Voluntary life insurance

Disability benefits

Job summary

American Biaxis Inc. in Winnipeg, MB, is seeking an Office Coordinator to support administrative and operational activities.

Reporting to the Controller, the role covers communications, scheduling, purchasing, invoicing, safety records, inventory, and production reporting. Ideal candidates have a Grade 12 diploma and at least 3 years of experience with Microsoft Office, strong organizational skills, and excellent verbal and written communication.

Qualifications

• Grade 12 diploma or equivalent.
• 3+ years of experience using Microsoft Office applications (Excel, Outlook, Teams, Word).
• 3+ years organizational and time-management experience in a fast-paced environment.
• 3+ years of strong verbal and written communication at all levels of the organization.
• 3+ years of handling confidential and sensitive information professionally.
• 3+ years in an office or administrative setting.

Responsibilities

• Provide administrative support across Finance, Operations, Maintenance, and Production Control.
• Coordinate internal and external communications and events and WRAP newsletter submissions.
• Coordinate employee services and scheduling (vaccinations, hearing tests, ear plug fittings).
• Support purchasing and invoicing by matching POs, processing PPE reimbursements, and invoicing sales.
• Coordinate customer documentation including invoices and shipping docs.
• Maintain safety and compliance docs, including MSDS and contractor records.
• Track overtime and vacations in UKG and maintain related records.
• Maintain office and plant supplies and inventories.
• Support quality and production processes with QA docs and material orders.
• Maintain and report daily production data accurately.

Skills

Organizational skills

Time-management

Communication skills

Confidential information handling

Multitasking in fast-paced environment

Education

Grade 12 diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Microsoft Word

Job description

American Biaxis Inc. (ABI) is looking Office Coordinator based in Winnipeg, Manitoba to join our team and play an important role in keeping our administrative operations running smoothly.

The Office Coordinator will report to the Controller and support a wide range of administrative and operational activities, including communications and event coordination, employee services, purchasing and invoicing, safety and compliance documentation, inventory management, vacation and overtime tracking, and production reporting. They will work closely with teams across the organization and play an important part in keeping information, processes, and day-to-day operations organized and running efficiently.

Key Responsibilities:

• Provide administrative support across Finance, Operations, Maintenance, Process Engineering, Production Control, and other business functions as required.
• Coordinate internal and external communications and events, including distributing communications from business partners and coordinating WRAP newsletter submissions on behalf of ABI.
• Coordinate employee services and scheduling, including vaccinations, hearing tests, and hearing protection/ear plug fittings.
• Support purchasing and financial administration by matching purchase orders with receiving documentation, processing PPE expense reimbursements, and preparing invoices for recycled and scrap material sales.
• Coordinate customer documentation, including forwarding invoices, shipping documentation, and other required information to customers.
• Maintain safety and compliance documentation, including material safety documentation for approved chemicals and contractor safety records.
• Support operations administration, including tracking overtime and vacation, entering vacation requests into UKG, and maintaining related records.
• Maintain office and plant supplies and inventories, including consumables and breakroom supplies, ensuring required materials are available when needed.
• Support quality and production processes by maintaining process and quality assurance documentation, tracking material orders, and closing orders upon completion.
• Maintain and report production data, including tracking and entering information for the daily production report and ensuring records are accurate and up to date.

Required Qualifications:

• Grade 12 diploma or equivalent.
• 3+ years of experience using Microsoft Office applications, including Excel, Outlook, Teams, and Word.
• 3+ years of experience in a role requiring strong organizational and time-management skills, with the ability to effectively manage multiple priorities in a fast-paced environment.
• 3+ years of experience demonstrating strong verbal and written communication skills, with the ability to communicate effectively with individuals at various levels of the organization.
• 3+ years of experience handling and maintaining confidential and sensitive information with professionalism and discretion.
• 3+ years of experience working in an office or administrative setting

Preferred Qualifications:

• Experience working in a manufacturing environment would be an asset.
• Post secondary education in an administrative program would be an asset

Additional Details:

• This is a100% on-site positionbased at170 Saulteaux Crescent, Winnipeg, MB, Canada.

What do we offer?

American Biaxis Inc. is committed to providing comprehensive benefits to support the physical, mental and financial well-being of our employees and their families.

Our benefit package includes the following:

• Medical & prescription coverage
• Dental plan
• Vision plan
• Life and accidental death & dismemberment insurance
• A comprehensive employee and family assistance program which includes short term counselling, wellbeing coaching, financial and legal consultations services.

Additionally, you can also enroll in additional voluntary life insurance for yourself. If you become injured or ill, you will also be able to apply for short term and long term disability benefit coverage.

As an Equal Opportunity Employer,we are committed to an equitable and inclusive recruitment process, evaluating applicants based on merit, capability, and qualifications related to the job - never on identity factors such as race, color, gender, age, sexual orientation, religion, disability, national origin, or any other protected status. To support this commitment, if you require any accommodations during the recruitment process, please let us knowand we will work with you to ensure your needs are met.

INDWD