Dynamic Office Coordinator & Admin Specialist

Phantom Logistics; Truro; On-site; CAD 36,000 - 48,000; Full time

Job summary

Phantom Logistics in Canada is seeking an administrative associate to support daily operations on-site. Responsibilities include handling mail, scheduling, data compilation, and maintaining filing systems. You will greet visitors, manage inquiries, and coordinate travel arrangements as part of a fast-paced team environment.

The role requires 2–3 years of experience, a secondary diploma, and strong MS Office skills. This is an on-site position with no remote option.

Qualifications

• Secondary (high) school graduation certificate.
• 2 years to less than 3 years of experience.
• On-site employment with no remote option.

Responsibilities

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Maintain and manage digital database

Skills

Multitask

Organized

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Outlook

MS Word

Job description

Phantom Logistics in Canada is seeking an administrative associate to support daily operations on-site. Responsibilities include handling mail, scheduling, data compilation, and maintaining filing systems. You will greet visitors, manage inquiries, and coordinate travel arrangements as part of a fast-paced team environment.

The role requires 2–3 years of experience, a secondary diploma, and strong MS Office skills. This is an on-site position with no remote option.