On-Site Event Coordinator

Ce Soir Brasserie; Oakville; On-site; CAD 42,000 - 56,000; Full time

Job summary

Ontario Trillium Foundation is seeking an On-Site Event Coordinator to oversee events from start to finish and ensure a seamless guest experience.

You will coordinate with clients, vendors, and internal teams, manage timelines, supervise setup and breakdown, and handle last‑minute changes to meet the venue's standards.

The role requires strong organizational skills, excellent communication, and a proactive, detail‑oriented approach to logistics and on‑site client interactions.

Qualifications

• Strong organizational skills.
• Ability to multitask in a fast-paced environment.
• Excellent communication.
• Proactive and detail-oriented.

Responsibilities

• Oversee event execution from start to finish and ensure seamless guest experience.
• Coordinate with clients, vendors, and internal teams to bring each event to life as planned.
• Manage event timelines and supervise setup and breakdown.
• Coordinate food and beverage service and address last-minute changes in real time.
• Ensure all details meet client expectations and venue standards.

Job description

The On-Site Event Coordinator is responsible for overseeing the execution of events from start to finish, ensuring a seamless and high-quality guest experience. Acting as the main point of contact during events, this role coordinates with clients, vendors, and internal teams to bring each event to life according to plan.

Responsibilities include managing event timelines, supervising setup and breakdown, coordinating food and beverage service, and addressing any last-minute changes or issues in real time. The coordinator ensures all details are executed to the client’s expectations while maintaining the venue’s standards.

This role requires strong organizational skills, the ability to multitask in a fast-paced environment, and excellent communication. The ideal candidate is proactive, detail-oriented, and confident in managing both logistics and client interactions on‑site.