Event Sales Coordinator

JRoss Recruiters; Toronto; On-site; CAD 42,000 - 56,000; Full time

Job summary

JRoss Recruiters seeks an Events Coordinator to support private events, corporate functions, weddings and activations in Toronto. You will help ensure spaces are guest-ready, manage arrival, registration, wayfinding, signage and day-of flow.

You will work with restaurant partners, vendors and internal teams to ensure events run smoothly, provide on-site support, manage materials, floorplans and post-event follow-up, while staying warm and hospitality-focused.

Qualifications

• Experience supporting events (private, corporate, weddings, activations).
• Familiar with event docs like BEOs, run sheets, floorplans and vendor timelines.
• Experience with event management systems and common tools is a plus.

Responsibilities

• Support the setup, execution and close-out of events to a high standard.
• Assist with guest arrival, registration, wayfinding, signage and event flow.
• Coordinate with vendors, restaurants and internal teams to ensure smooth events.
• Help manage event materials, floorplans and post-event follow-up.
• Provide on-site hospitality and respond to guest or operational needs as they arise.

Skills

Event coordination

Vendor management

Canva

Google Workspace

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Canva

Google Workspace

Microsoft Office

Job description

• Support the setup, execution and close-out of private events, public programming and activations.
• Help ensure event spaces are organized, guest-ready and presented to a high standard.
• Assist with guest arrival, registration, wayfinding, signage and overall event flow.
• Support event materials, checklists, floorplans and day-of coordination.
• Work closely with restaurant partners, vendors and internal teams to help events run smoothly.
• Provide visible on-site support and respond to guest or operational needs as they arise.
• Assist with vendor arrivals, rentals, AV, décor and other event-related services.
• Support event administration, reservations, systems, files and post-event follow-up.
• Help maintain a warm, polished and hospitality-focused guest experience.
• Support seasonal programming, special events and other guest-facing initiatives.
• Keep event information organized and communicate updates clearly with the broader team.
• Bring forward guest concerns, missing details or operational issues in a timely manner.
• Remain flexible and support the Events and Operations teams as priorities shift

Requirements

• Experience supporting private events, corporate events, weddings, restaurant events, public programming or brand activations.
• Familiarity with event documents such as BEOs, run sheets, floorplans and vendor timelines.
• Experience with event management systems, reservation platforms, Canva, Google Workspace, Microsoft Office or similar tools is considered an asset.
• Responsible alcohol service certification is considered an asset.

Corporate Culture

This is a hospitality environment built around energy, experience and bringing people together. Events are an important part of the guest experience, and every detail plays a role in how people remember their time in the space. The culture is collaborative, hands-on and fast-moving. You'll work alongside people from Events, Operations, restaurants and hospitality teams, so being flexible and willing to help matters. There is a strong emphasis on professionalism, responsiveness and attention to detail, but also on warmth and genuine hospitality. You'll have the opportunity to learn from experienced event professionals while gaining exposure to different types of events, programming and guest experiences. For someone looking to grow in the events industry, this is the kind of role where you can build real experience quickly and see the impact of your work in real time.