On-Site Education Admin Assistant (Surrey) – 1-Month Contract

Altis; Surrey; On-site; CAD 34,000 - 39,000; Full time

Job summary

Altis in Surrey, BC is seeking an organized administrative professional for a short-term on-site role from late November to late December. This position supports department Chairs and the Deans Office with emails, scheduling, reporting, and minutes. The role offers a 35-hour work week (8:30 a.m.

– 4:30 p.m., Monday–Friday) in a collaborative academic setting. You will work with SharePoint, Banner, Excel, and AD ASTRA, help prepare materials, and ensure deadlines are met.

Qualifications

• 2+ years of relevant administrative or office support experience.
• Post-secondary education or experience in a post-secondary environment preferred.
• Experience preparing agendas and taking clear meeting minutes is highly valued.
• Strong organizational and time-management skills with multiple priorities.
• Proficiency with Excel and Microsoft Office; SharePoint familiarity is an asset.
• Ability to learn internal systems quickly; AD ASTRA or similar scheduling platforms are a plus.
• On-site in Surrey five days per week for the duration of the assignment.

Responsibilities

• Provide day-to-day administrative support to department Chairs and the Deans Office, reporting to the Administrative Coordinator.
• Monitor and respond to emails, follow up on requests, and help ensure deadlines and priorities stay on track.
• Assist with scheduling and timetabling activities; gather information and maintain documentation.
• Pull reports, complete fact-checks, compile information into templates, and review documentation for accuracy.
• Support department and committee meetings, including preparing materials, taking minutes, and following up on action items.
• Work with internal systems and tools including SharePoint, Excel, Banner, and AD ASTRA.
• Troubleshoot administrative requests and coordinate with the Administrative Coordinator as needed.
• Support other administrative priorities as assigned, including correspondence and tracking systems.

Skills

Administrative experience

Organizational skills

Communication skills

Time management

Detail-oriented

Independent worker

Education

Post-secondary education or experience in higher ed

Tools

SharePoint

Banner

AD ASTRA

Excel

Microsoft Office

Job description

Altis in Surrey, BC is seeking an organized administrative professional for a short-term on-site role from late November to late December. This position supports department Chairs and the Deans Office with emails, scheduling, reporting, and minutes. The role offers a 35-hour work week (8:30 a.m.

– 4:30 p.m., Monday–Friday) in a collaborative academic setting. You will work with SharePoint, Banner, Excel, and AD ASTRA, help prepare materials, and ensure deadlines are met.