On-Call Office Assistant - Various Departments

Douglas College; New Westminster; On-site; CAD 34,825 - 37,760; Full time

Job summary

An educational institution is looking for an On-Call Office Assistant to provide organizational and administrative support across multiple departments. Candidates must possess excellent customer service skills, proficiency in relevant software, and prior experience in a fast-paced environment. This position offers flexible hours and the opportunity to work at various campuses throughout the year.

Qualifications

• Minimum of two years related work experience in a high-volume fast-paced environment.
• Ability to type correspondence and maintain accuracy in grammar and punctuation.
• Proficiency in electronic mail, and Internet applications.

Responsibilities

• Organize and plan to support daily operations in various departments.
• Provide exceptional customer service to students, faculty, and staff.

Skills

Customer Service

Document Formatting

Spreadsheet Proficiency

Keyboarding (45 wpm)

Education

One-year related program from a recognized post-secondary institution

Tools

MS Word

MS Excel

Power Point

Job description

On-Call Office Assistant - Various Departments

Location Various Douglas College Campuses/Satellite Campuses

Salary Range To be determined based on assignment (Typically range from $25.28/hour up to $27.41/hour)

Overview

Be a pro when it comes to organizing, planning, and providing exceptional customer service. You’re passionate about helping others and you’re committed to ensuring students, faculty, and staff are supported. With your administrative strengths and incredible communication skills, your role is key to maintaining daily operations in various departments.

If this sounds like you, we need your talents! Apply to the On-Call Office Assistant – Various Departments position, and join our dedicated and supportive team.

What It Takes

• Completion of a one-year related program at a recognized post-secondary institution with a minimum of two years related work experience with the public in a high-volume fast paced environment or equivalent combination of education and experience.
• Demonstrated ability to: type correspondence, format documents, create mailing lists and merges files with an emphasis on grammar, punctuation and accuracy, keyboard 45 wpm accurately, perform computer applications including demonstrated proficiency with spreadsheets, database management, word processing software (MS Word, Excel, Power Point, and Iron Point Software), electronic mail, Internet and web applications.
• Proficiency on Customer Service Testing. communicate courteously and effectively in person, in writing and over the telephone with employees, students, and the general public, as well as maintain a good working relationship with other employees.

Additional Information

• This on-call auxiliary position is available with hiring periods occurring sporadically throughout the year.
• On-calls may be required to work at various Douglas College campuses including New Westminster, Coquitlam, Anvil Office Tower, Maple Ridge and Surrey, Langley, & Burnaby.
• Hours of work are generally between 8:00 a.m. to 5:00 p.m., Monday to Friday. Overtime may be required from time to time.
• Scheduled hours range between 4 hours to 7 hours per day depending on the assignment.

Job Details

• Seniority level: Not Applicable
• Employment type: Full-time
• Job function: Administrative
• Industries: Education Administration Programs, Higher Education, and Non-profit Organizations