Hybrid Administrative Assistant - Finance Services

Altis; Edmonton; Hybrid; CAD 42,000 - 45,000; Full time

Benefits offered by this job

Benefits

Hybrid work

1-year contract

Job summary

Altis in Edmonton, AB is seeking an Administrative Assistant to support a financial services team on a 1-year contract. The role offers hybrid work with 2 days on-site and 3 days remote, focusing on correspondence, records management, and client/employee communication.

You will handle mail, draft documents, maintain records, and coordinate inquiries, gaining exposure to a process-driven environment and confidentiality responsibilities.

Qualifications

• Previous administrative or office support experience, preferably in a financial services or process-driven environment.
• Strong organizational skills and the ability to manage multiple tasks while meeting deadlines.
• Excellent written and verbal communication skills in English, with a professional, service-oriented approach.
• Comfort using office software, electronic records systems, and data entry tools.
• Strong attention to detail and the ability to handle sensitive information with confidentiality and care.
• A proactive, dependable attitude and willingness to collaborate and learn new processes.

Responsibilities

• You’ll manage incoming telephone inquiries, ensuring callers receive courteous and professional assistance.
• You’ll receive, organize, scan, and distribute incoming mail and documentation for processing.
• You’ll draft and send correspondence to employees, clients, and external service providers.
• You’ll update employee and client information, including contact details, banking records, and invoice data.
• You’ll investigate returned correspondence and coordinate accurate redistribution.
• You’ll retrieve and distribute requested records and files to support internal teams.
• You’ll assist with additional administrative activities to ensure smooth daily operations.

Skills

Administrative support

Organizational skills

English proficiency

Data entry

Confidentiality

Team collaboration

Job description

Altis in Edmonton, AB is seeking an Administrative Assistant to support a financial services team on a 1-year contract. The role offers hybrid work with 2 days on-site and 3 days remote, focusing on correspondence, records management, and client/employee communication.

You will handle mail, draft documents, maintain records, and coordinate inquiries, gaining exposure to a process-driven environment and confidentiality responsibilities.