On-Site Document Control & Project Administration

Evonik Canada Inc.; Burnaby; On-site; CAD 41,000 - 52,000; Full time

Job summary

Evonik Canada Inc. is seeking a Contract Document Control professional in Burnaby, BC, to own the Master Document List (MDL) and ensure accurate documentation across internal and external SharePoint sites.

You will manage the MDL, update the internal and external registers, and enforce file naming, formatting, and submission standards within a fast-paced, regulated environment. Strong MS Office and SharePoint skills are essential.

Qualifications

• Bachelor's degree from an accredited university, or an equivalent combination of education and experience.
• Minimum of five (5) years of experience in document control within a regulated environment.
• Five (5) to ten (10) years of progressively responsible administrative experience.
• Demonstrated knowledge of current Good Manufacturing Practices (cGMP), including experience interpreting and applying cGMP requirements related to finished dosage forms.
• Strong organizational and time-management skills, with the ability to effectively manage multiple priorities and deadlines.
• Proven analytical and problem-solving skills with a high degree of attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization.
• Advanced proficiency in Microsoft Office applications, including Word, Excel, Access and SharePoint.
• Self-motivated and proactive, with the ability to work independently and take initiative in a fast-paced environment.

Responsibilities

• Check the project mailbox daily.
• Send official notifications of document issuance to affected individuals or groups within 2 business days of receiving communication of a new revision or document upload.
• Own the Master Document List (MDL) on internal and external SharePoint websites.
• Assist the internal team in updating the internal Document Register/MDL.
• Solely responsible for updating the External MDL.
• Ensure content on both MDLs reflects documents stored on SharePoint sites.
• Ensure folder structures follow the Document Control Procedures.
• Check governing documents meet formatting standards.
• Name files per the Document Numbering Procedure.
• Apply project templates and cover pages as required.
• Issued documents are in .pdf or locked Excel format.
• Maintain consistent spacing and font throughout documents.
• Include a table of contents when necessary.
• Manage redline workflows for drawings and specs; route via DocuSign when applicable.
• Co-owner of Document Control Procedure with APM; propose changes.
• Co-owner of Communications Matrix with APM; adjust as needed.
• Own document templates (Word, PowerPoint, Excel).
• Update templates as necessary; support transition to new control software if needed.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Microsoft Office

SharePoint proficiency

Independent worker

Team collaboration

Education

Bachelor's degree

Tools

Word

Excel

Access

SharePoint

Job description

Evonik Canada Inc. is seeking a Contract Document Control professional in Burnaby, BC, to own the Master Document List (MDL) and ensure accurate documentation across internal and external SharePoint sites.

You will manage the MDL, update the internal and external registers, and enforce file naming, formatting, and submission standards within a fast-paced, regulated environment. Strong MS Office and SharePoint skills are essential.