Project Data Management Coordinator (Document Controller)

EPITEC; Montreal (administrative region); On-site; CAD 83,000 - 96,000; Full time

Job summary

EPITEC is seeking a Project Data Management Coordinator (Document Controller) to support large-scale engineering and construction projects from Montreal, QC. The role focuses on maintaining document control across the project lifecycle, coordinating with engineers, contractors, and stakeholders in a global portfolio.

Ideal candidates will have 5+ years in document control within engineering or construction, strong stakeholder management, and the ability to drive process improvements while

Qualifications

• Minimum 5 years of document control experience in large engineering, infrastructure, mining, or construction projects.
• Experience coordinating document control across project phases from design through handover.
• Strong understanding of document control systems, processes, standards, and governance.
• Experience working with engineering drawings, technical documentation, and contractor deliverables.
• Experience onboarding contractors, suppliers, and project stakeholders.
• Strong stakeholder management, communication, and relationship-building skills.
• Ability to work in a fast-paced environment with competing priorities and deadlines.
• Experience supporting projects both in office and project-site environments is preferred.

Responsibilities

• Manage and maintain project documentation throughout the full project lifecycle, ensuring accuracy, quality, and compliance with document control standards.
• Perform quality reviews and verification of engineering deliverables, contractor submissions, and project documentation.
• Coordinate the receipt, distribution, tracking, storage, retrieval, and archival of project documents and engineering drawings.
• Support project startup activities, contractor onboarding, project closeout activities, and documentation handover processes.
• Track outstanding deliverables, RFIs, and documentation requirements while ensuring timely follow-up with contractors and project stakeholders.
• Provide document control training and technical support to internal teams, contractors, and external project partners.
• Facilitate user training for document management systems including InEight and SharePoint.
• Participate in project coordination meetings and maintain communication with project teams to ensure documentation milestones are achieved.
• Generate and distribute weekly expediting and project reporting metrics.
• Conduct ongoing contractor engagement activities including regular check-ins and document control reviews.
• Maintain project distribution matrices and document control procedures.
• Monitor team workload, documentation metrics, and project performance indicators.
• Escalate unresolved document control issues and risks to project leadership as required.
• Support continuous improvement initiatives by identifying opportunities to enhance document management processes and workflows.
• Coordinate and streamline system access requests and user support activities.
• Develop project setup and document handover plans in collaboration with project leadership.
• Collaborate closely with engineering, construction, procurement, contractor, and project management teams to ensure alignment on documentation requirements.

Skills

Stakeholder management

Communication

Organizational skills

Attention to detail

Mentoring document control personnel

Tools

InEight Document

SharePoint

Microsoft Office Suite

Document Management Systems

Project Reporting Tools

Job description

Role

Project Data Management Coordinator (Document Controller)

Duration

9-Month Contract with Possible Extension

Location

Montreal, QC (Minimum 3 Days Onsite Per Week)

Compensation

$65.00

Language Requirement

Fluent English and French Required; Spanish is a Plus

Overview

• Our client is seeking a Project Data Management Coordinator (Document Controller) to support large-scale engineering and construction projects within a global project portfolio.
• This individual will be responsible for ensuring document control processes are executed efficiently throughout the project lifecycle, supporting project teams, contractors, and stakeholders across multiple locations and time zones.
• The ideal candidate will have strong experience in document control within engineering or construction environments, excellent stakeholder management skills, and the ability to drive process improvements while maintaining high-quality project documentation standards.

Responsibilities

• Manage and maintain project documentation throughout the full project lifecycle, ensuring accuracy, quality, and compliance with document control standards.
• Perform quality reviews and verification of engineering deliverables, contractor submissions, and project documentation.
• Coordinate the receipt, distribution, tracking, storage, retrieval, and archival of project documents and engineering drawings.
• Support project startup activities, contractor onboarding, project closeout activities, and documentation handover processes.
• Track outstanding deliverables, RFIs, and documentation requirements while ensuring timely follow-up with contractors and project stakeholders.
• Provide document control training and technical support to internal teams, contractors, and external project partners.
• Facilitate user training for document management systems including InEight and SharePoint.
• Participate in project coordination meetings and maintain communication with project teams to ensure documentation milestones are achieved.
• Generate and distribute weekly expediting and project reporting metrics.
• Conduct ongoing contractor engagement activities including regular check-ins and document control reviews.
• Maintain project distribution matrices and document control procedures.
• Monitor team workload, documentation metrics, and project performance indicators.
• Escalate unresolved document control issues and risks to project leadership as required.
• Support continuous improvement initiatives by identifying opportunities to enhance document management processes and workflows.
• Coordinate and streamline system access requests and user support activities.
• Develop project setup and document handover plans in collaboration with project leadership.
• Collaborate closely with engineering, construction, procurement, contractor, and project management teams to ensure alignment on documentation requirements.

Qualifications

• Minimum 5 years of document control experience supporting large engineering, infrastructure, mining, or construction projects.
• Experience managing project documentation across multiple project phases, from planning and design through handover and closeout.
• Strong understanding of document control systems, processes, standards, and governance.
• Experience working with engineering drawings, technical documentation, and contractor deliverables.
• Previous experience managing or mentoring document control personnel or coordinating document control activities within a project environment.
• Experience onboarding contractors, suppliers, and project stakeholders.
• Strong stakeholder management, communication, and relationship-building skills.
• Ability to work effectively in a fast-paced environment with competing priorities and deadlines.
• Strong organizational skills with exceptional attention to detail.
• Experience supporting projects both in office and project-site environments is preferred.

Technical Skills

• InEight Document
• SharePoint
• Microsoft Office Suite
• Document Management Systems
• Project Reporting and Data Management Tools

Preferred Qualifications

• Experience supporting engineering, mining, industrial, energy, or large capital projects.
• Experience managing project documentation from feasibility studies through construction and project handover.
• Previous site-based project experience.
• Spanish language skills are considered an asset.
• Ideal Candidate Profile
• Fluently bilingual in English and French.
• Experience supporting engineering and construction projects.
• Comfortable working with engineering drawings and technical documentation.
• Assertive communicator who can effectively manage contractors and stakeholders.
• Collaborative, proactive, and solutions-oriented approach.
• Strong ability to balance customer service, compliance, and project delivery requirements.