Project Document Controller & DMS Specialist

Aecon Concessions; Toronto; Hybrid; CAD 70,000 - 80,000; Full time

Job summary

Aecon Civil is seeking a skilled Document Controller to establish and maintain document control processes across projects in Canada. You will manage metadata, ensure filing quality, and support proposals and project deliveries using DMS systems like Aconex and SharePoint.

The role requires 5+ years in document control in construction, strong communication, and meticulous organization. Location is Toronto, with the Aecon culture emphasizing safety, integrity, and teamwork.

Qualifications

• Post-secondary education, Bachelor's Degree or College Diploma preferred, or equivalent experience.
• A minimum of 5 years of document control experience in a construction project/site environment.
• Proficient in electronic file management (Explorer and WinZip).
• Intermediate to advanced knowledge of Portable Document Format software such as Adobe Acrobat and Bluebeam.
• Ability to accurately and efficiently set up, create, and maintain documentation metadata.
• Ability to interpret and implement processes, procedures, workflows, and standards.

Responsibilities

• Assist with functioning and utilization of SharePoint and Aconex systems for proposals and projects.
• Liaise with IT to get SharePoint sites up and running.
• Troubleshoot SharePoint and Aconex issues as required.
• Maintain library distributions for SharePoint and distribution groups for Aconex.
• Use and update a project distribution matrix for communication via transmittal, memo, or email in DMS systems.
• Ensure high level of accuracy in capturing metadata in the DMS system.

Skills

Communication skills

Organizational skills

Documentation tasks

Relationship building

Deadline oriented

Education

Bachelor's/College degree or equivalent

Tools

Adobe Acrobat

Bluebeam

Aconex

Unifier

Explorer

WinZip

Job description

Aecon Civil is seeking a skilled Document Controller to establish and maintain document control processes across projects in Canada. You will manage metadata, ensure filing quality, and support proposals and project deliveries using DMS systems like Aconex and SharePoint.

The role requires 5+ years in document control in construction, strong communication, and meticulous organization. Location is Toronto, with the Aecon culture emphasizing safety, integrity, and teamwork.