Office Operations & Coordination Specialist

Alberta; Calgary; On-site; CAD 32,000 - 52,000; Full time

Job summary

Alberta is seeking an administrative assistant to support daily office operations in Calgary. You will coordinate information flow, schedule appointments, prepare minutes, handle correspondence and filing, and assist with inventory and purchasing of supplies.

The role emphasizes accuracy, organization, and professional communication with clients and staff. Basic security clearance is noted, and you will work under general supervision in a busy government-adjacent environment.

Qualifications

• Coordinate information flow within the team.
• Record, prepare and distribute minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay messages.
• Order office supplies and maintain inventory.

Responsibilities

• Coordinate the flow of information within the team
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain filing systems (manual and computerized)
• Type and proofread correspondence, forms and other documents
• Open and distribute mail and other material
• Assist with general clerical duties as needed

Skills

Coordination

Record keeping

Meeting minutes

Communication

Scheduling

Office procedures

Education

Secondary (high) school graduation certificate

Job description

Alberta is seeking an administrative assistant to support daily office operations in Calgary. You will coordinate information flow, schedule appointments, prepare minutes, handle correspondence and filing, and assist with inventory and purchasing of supplies.

The role emphasizes accuracy, organization, and professional communication with clients and staff. Basic security clearance is noted, and you will work under general supervision in a busy government-adjacent environment.