Clerical/Administrative Support

Zohorecruit; Calgary; On-site; CAD 38,000 - 52,000; Full time

Job summary

Zohorecruit in Alberta is seeking an organized administrative professional to support clerical operations across multiple locations. The role involves data entry, document management, and proactive customer service to staff and clients.

Responsibilities include coordinating appointments, handling correspondence, and assisting with events and travel arrangements. A diploma in Office Administration or equivalent is preferred, with strong software skills and a meticulous eye for detail.

Qualifications

• Relevant certification or diploma in Office Administration, Business Administration, or a related field.
• Proven experience in a clerical or administrative support role with understanding of office procedures.
• Proficiency in office software and tools, including word processing, spreadsheets, and presentation software.
• Excellent organizational and time management skills for multi-tasking and prioritization.
• Strong written and verbal communication for staff, management, and clients.
• Detail-oriented with high accuracy in handling information.
• Ability to maintain confidentiality and handle sensitive information discreetly.

Responsibilities

• Perform general clerical duties, including filing, data entry, and document management.
• Answer and direct phone calls, take messages, and handle correspondence and inquiries.
• Schedule and coordinate appointments, meetings, and travel arrangements.
• Prepare and proofread reports, presentations, and other documents.
• Maintain and update office supplies, equipment, and inventory, and place orders as needed.
• Assist with organizing and coordinating office events, meetings, and special projects.
• Provide customer service and support, addressing questions and resolving issues professionally.
• Manage and process incoming and outgoing mail and packages.
• Support records keeping, reporting, and data management.

Skills

Clerical work

Data entry

Communication

Organization

Time management

Confidentiality

Customer service

Education

Office Administration diploma

Tools

Microsoft Office

Excel

PowerPoint

Job description

Job Description

Location: Various locations across Alberta

• Perform general clericalduties, including filing, data entry, and document management.
• Answer and direct phonecalls, take messages, and handle correspondence and inquiries.
• Schedule and coordinateappointments, meetings, and travel arrangements for staff and management.
• Prepare and proofreadreports, presentations, and other documents to ensure accuracy andcompleteness.
• Maintain and update officesupplies, equipment, and inventory, and place orders as needed.
• Assist with organizing andcoordinating office events, meetings, and special projects.
• Provide customer service andsupport, addressing questions and resolving issues in a professionalmanner.
• Manage and process incomingand outgoing mail and packages.
• Support various administrative functions,including record keeping, reporting, and data management.
  

Requirements

• Relevant certification ordiploma in Office Administration, Business Administration, or a relatedfield.
  
• Proven experience in aclerical or administrative support role, with a strong understanding ofoffice procedures and practices.
  
• Proficiency in office softwareand tools, including word processing, spreadsheets, and presentationsoftware.
  
• Excellent organizational andtime management skills, with the ability to handle multiple tasks andprioritize effectively.
  
• Strong communication skills,both written and verbal, for interacting with staff, management, andclients.
  
• Detail-oriented with a highlevel of accuracy in completing administrative tasks and handlinginformation.
  
• Ability to maintain confidentiality and handlesensitive information with discretion.