Administrative Coordinator

Government of Alberta; Edmonton; On-site; CAD 17,000 - 21,000; Full time

Benefits offered by this job

Positive workplace culture and work‑l‑

Job summary

The Government of Alberta’s Justice ministry in Edmonton is seeking an Administrative Coordinator to support day-to-day operations in a busy Crown Prosecution Office. This permanent, full-time role focuses on maintaining records, coordinating finances, and ensuring staff have the resources they need to succeed.

You will manage leave, timesheets, budgets, and office services, using advanced Excel and MS Office to produce accurate reports.

Qualifications

• High school diploma is required.
• Three years of related administrative experience in HR, financial, and/or legal offices.
• Proficiency in Microsoft Office Suite with emphasis on Excel and Outlook.

Responsibilities

• Track and maintain employee leave, vacations, staffing info, timesheets and other records to ensure accuracy and continuity.
• Monitor and reconcile expenditures, invoices, expense claims, telecom costs, and budget information using advanced Excel and financial systems.
• Coordinate office supplies, vendor services, court garment orders, equipment maintenance, IT support requests, and building access requirements.
• Communicate and collaborate with employees, payroll, finance, HR, and external providers to support efficient administrative processes and resolve issues.

Skills

Advanced Excel

Organizational skills

Communication

Problem solving

Education

High school diploma

Tools

1GX (SuccessFactors)

Job description

Job Information

Job Title: Administrative Coordinator

Job Requisition ID: 86390

Ministry: Justice

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary/Wage: Permanent

Scope: Open Competition

Closing Date: August 13, 2026

Classification: Administrative Support 5

Salary: $2,192.15 to $2,773.77 bi-weekly ($57,215 - $72,395/year)

The Alberta Public Service works to build a stronger province for current and future generations.

We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system.

Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. Follow this link to find out more about our department https://www.alberta.ca/justice-and-solicitor-general.aspx .

The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences.

The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice.

In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.

Information regarding the Alberta Crown Prosecution Service (ACPS) can be found by visiting our website at: https://www.alberta.ca/alberta-crown-prosecution-service.aspx .

Role Responsibilities

Have you been described as a person who loves creating order from complexity, enjoys working with data, and can spot an issue in a spreadsheet before anyone else? This is the position for you!!

Edmonton’s Crown Prosecution Office is seeking a highly organized Administrative Coordinator to support the day-to-day operations of a large, fast‑paced office. This role is ideal for someone who thrives on tracking details, managing multiple priorities, maintaining accurate records, and ensuring employees have the resources they need to succeed.

Your key responsibilities will include:

• Tracking and maintaining employee leave, vacation, staffing information, timesheets, and other operational records to ensure accuracy and continuity of office operations.
• Monitoring and reconciling expenditures, invoices, expense claims, telecommunications costs, and budget information using advanced Excel spreadsheets and financial systems.
• Coordinating office supplies, vendor services, court garment orders, equipment maintenance, IT support requests, and building access requirements.
• Communicating and collaborating with employees, payroll, finance, human resources, and external service providers to support efficient administrative processes and resolve issues.

What you’ll bring to the role:

• Advanced Microsoft Excel expertise, with the ability to manage complex spreadsheets, analyze information, reconcile data, and produce accurate reports.
• Exceptional organizational skills and attention to detail, allowing you to effectively manage multiple priorities while maintaining accuracy.
• Strong communication and relationship‑building abilities, enabling you to work confidently with a wide range of internal and external stakeholders.
• A proactive, solutions‑focused mindset, complemented by sound judgment and the ability to work independently in a high‑volume environment.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility: You will successfully manage multiple priorities in a fast‑paced environment, adjusting quickly to changing operational needs and unexpected requests. You will remain organized and responsive while balancing competing deadlines related to staffing administration, financial tracking, office operations, and employee support.
• Drive For Results: You will take ownership of important administrative and financial processes, ensuring information is accurate, complete, and delivered on time. You will proactively identify discrepancies, follow through on issues, and maintain high‑quality records that support effective decision‑making and efficient office operations.
• Systems Thinking: You will understand how administrative processes, financial controls, staffing activities, and operational services work together to support the success of the office. You will use this broader perspective to anticipate impacts, identify opportunities for improvement, and develop efficient solutions that enhance service delivery and business operations.

Qualifications

Requirements:

• High school diploma
• Three years of related administrative experience within Human Resources, financial, and/or legal related offices
• Proficiency in Microsoft Office Suite with an emphasis on Excel and Outlook

Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience
• 1 year of experience for 1 year of education

Assets:

• Experience working in a legal environment
• Experience in the use of 1GX (SuccessFactors) or similar internal centralized systems to manage and access key resources, streamline workflows, and collaborate across teams
• There is one (1) permanent full-time position available.
• This position works 36.25 hours per week, Monday to Friday out of the John E Brownlee Building in Edmonton.
• Final candidates will be required to undergo a criminal records check (CRC).
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Positive workplace culture and work‑life balance.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Cindy V Zaiffdeen at [e-mail] .