Administrative Assistant

Raven Freight Systems Inc.; Calgary; On-site; CAD 32,000 - 52,000; Full time

Job summary

Alberta is seeking an administrative assistant to support daily office operations in Calgary. You will coordinate information flow, schedule appointments, prepare minutes, handle correspondence and filing, and assist with inventory and purchasing of supplies.

The role emphasizes accuracy, organization, and professional communication with clients and staff. Basic security clearance is noted, and you will work under general supervision in a busy government-adjacent environment.

Qualifications

• Coordinate information flow within the team.
• Record, prepare and distribute minutes of meetings, seminars, and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay messages.
• Order office supplies and maintain inventory.

Responsibilities

• Coordinate the flow of information within the team
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain filing systems (manual and computerized)
• Type and proofread correspondence, forms and other documents
• Open and distribute mail and other material
• Assist with general clerical duties as needed

Skills

Coordination

Record keeping

Meeting minutes

Communication

Scheduling

Office procedures

Education

Secondary (high) school graduation certificate

Job description

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Secondary (high) school graduation certificate

Tasks

• Coordinate the flow of information within the team
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Open and distribute regular and electronic incoming mail and other material

Security and safety

Basic security clearance

Work conditions and physical capabilities

Important notice: This job posting has been provided by an external employer.The Government of Alberta and the Government of Canada are not responsible for the accuracy, authenticity or reliability of the content.

Interest in operating equipment such as computers and photocopiers; and in using fax machines and electronic mail to send and receive messages and documents; may service office equipment

OBJECTIVE

Interest in operating equipment such as computers and photocopiers; and in using fax machines and electronic mail to send and receive messages and documents; may service office equipment

METHODICAL

Interest in compiling information to maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases

innovative

Interest in speaking to clients and the public to provide general information; may verify applications, receipts, expenditures, forms and other documents; may order office supplies and arrange for servicing of major repairs

The abilities related to this job are shown along with your selected abilities.

Typical ability expectations for this job

Do you like office work and the challenge of juggling multiple priorities? Then you may enjoy managing the many and varied tasks required of an administrative assistant.