Office Operations & Admin Lead — In-Office (5 days)

Canadian Inclusion; Ottawa; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

TouchBistro is seeking an organized Office Administrator to keep our Ottawa office running smoothly. You will support multiple departments and manage supplies, communications, and front-desk tasks in a fast-paced environment.

The ideal candidate has 2+ years of office administration experience, is tech-savvy with Slack and Teams, Google Workspace, and expense tools like Tipalti, and thrives when coordinating events, travel, and cross-functional projects.

Qualifications

• 2+ years of office administration experience in a fast-paced environment.
• Tech-savvy - Comfortable using Slack and/or Teams, Google Suite (Sheets, Calendar, Slides), and expense management tools like Tipalti.
• Highly organized - You love keeping things in order and ensuring everything runs smoothly.
• Great communicator - Strong verbal and written skills to interact with employees, vendors, and guests.
• Problem-solver - Able to anticipate office needs and find solutions proactively.
• Team player - A go-to person who enjoys supporting colleagues and fostering a positive work environment.

Responsibilities

• Office Operations - Keep the office running by managing supplies, equipment, and workspace organization.
• Administrative Support - Assist with office communications and mail organization.
• Security - Assist with Access Security cards for New Hires, Terminations and Leaves
• Reception & Guest Management - Welcome visitors, answer calls, and direct inquiries as needed.
• Event Coordination - Organize office celebrations and catering for large events.
• Travel & Expense Management - Book travel arrangements and process expense reports.
• Special Projects - Take on additional responsibilities like organizing company-wide initiatives or supporting cross-functional teams.

Skills

Highly organized

Communication skills

Problem-solving

Team player

Multitasking

Tools

Slack

Microsoft Teams

Google Workspace

Tipalti

Job description

TouchBistro is seeking an organized Office Administrator to keep our Ottawa office running smoothly. You will support multiple departments and manage supplies, communications, and front-desk tasks in a fast-paced environment.

The ideal candidate has 2+ years of office administration experience, is tech-savvy with Slack and Teams, Google Workspace, and expense tools like Tipalti, and thrives when coordinating events, travel, and cross-functional projects.