Executive Assistant / Operations Administrator

Brainsights; Toronto; On-site; CAD 27,552 - 41,328; Part time

Job summary

Brainsights is looking for a highly organized and proactive Executive Assistant / Operations Administrator. This role supports various operational and administrative tasks and is ideal for someone who thrives in a dynamic environment.

The position is part-time and remote, requiring availability for in-person interviews in Toronto. Key responsibilities include handling billing, onboarding tasks, and project coordination.

Candidates should have strong communication skills and exceptional organizational abilities.

Qualifications

• Demonstrated experience in administrative and/or operations roles.
• Exposure to billing, invoicing, and customer relationship management (CRM) systems.
• Strong written communication skills.
• Exceptional organizational skills and attention to detail.
• A proactive, solution-oriented mindset with the ability to work independently.

Responsibilities

• Handle billing and invoicing processes.
• Support administrative tasks related to onboarding and offboarding.
• Assist with customer project coordination and management.
• Handle vendor communications and coordination.
• Help maintain smooth day-to-day operational workflows.

Skills

Administrative experience

Billing and invoicing

Customer relationship management (CRM)

Strong written communication

Organizational skills

Proactive mindset

Job description

About the Role

We are seeking a highly organized, proactive Executive Assistant / Operations Administrator to support a range of operational, administrative, and project management tasks. This is a flexible, part-time role ideal for someone who thrives in a dynamic environment and enjoys bringing structure and efficiency to growing teams.

Key Responsibilities

• Handle billing and invoicing processes
• Support administrative tasks related to onboarding and offboarding (customers and employees)
• Assist with customer project coordination and management
• Handle vendor communications and coordination
• Help maintain smooth day-to-day operational workflows

Qualifications & Experience

• Demonstrated experience in administrative and/or operations roles
• Exposure to billing, invoicing, and customer relationship management (CRM) systems
• Strong written communication skills
• Exceptional organizational skills and attention to detail
• A proactive, solution-oriented mindset with the ability to work independently

Additional Details

• This is a remote role, but candidates must be available for an in-person interview in Toronto
• Expected commitment is approximately one day per week