Office Administrator

Canadian Inclusion; Ottawa; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

TouchBistro is seeking an organized Office Administrator to keep our Ottawa office running smoothly. You will support multiple departments and manage supplies, communications, and front-desk tasks in a fast-paced environment.

The ideal candidate has 2+ years of office administration experience, is tech-savvy with Slack and Teams, Google Workspace, and expense tools like Tipalti, and thrives when coordinating events, travel, and cross-functional projects.

Qualifications

• 2+ years of office administration experience in a fast-paced environment.
• Tech-savvy - Comfortable using Slack and/or Teams, Google Suite (Sheets, Calendar, Slides), and expense management tools like Tipalti.
• Highly organized - You love keeping things in order and ensuring everything runs smoothly.
• Great communicator - Strong verbal and written skills to interact with employees, vendors, and guests.
• Problem-solver - Able to anticipate office needs and find solutions proactively.
• Team player - A go-to person who enjoys supporting colleagues and fostering a positive work environment.

Responsibilities

• Office Operations - Keep the office running by managing supplies, equipment, and workspace organization.
• Administrative Support - Assist with office communications and mail organization.
• Security - Assist with Access Security cards for New Hires, Terminations and Leaves
• Reception & Guest Management - Welcome visitors, answer calls, and direct inquiries as needed.
• Event Coordination - Organize office celebrations and catering for large events.
• Travel & Expense Management - Book travel arrangements and process expense reports.
• Special Projects - Take on additional responsibilities like organizing company-wide initiatives or supporting cross-functional teams.

Skills

Highly organized

Communication skills

Problem-solving

Team player

Multitasking

Tools

Slack

Microsoft Teams

Google Workspace

Tipalti

Job description

TouchBistro is looking for a highly organized and proactive Office Administrator to keep our workplace running smoothly! You'll play a key role in managing daily office operations, supporting various departments, and ensuring a well-organized, efficient work environment. To be successful in this role, you should be a problem-solver, highly detail-oriented, and great at multitasking. If you love keeping things organized and enjoy being the go-to person in a fast-paced environment, this role is for you!

Note: This is an in-office position, 5 days a week.

Your Day-to-Day

Office Operations - Keep the office running by managing supplies, equipment, and workspace organization.

Administrative Support - Assist with office communications and mail organization.

Security - Assist with Access Security cards for New Hires, Terminations and Leaves

Reception & Guest Management - Welcome visitors, answer calls, and direct inquiries as needed.

Event Coordination - Organize office celebrations and catering for large events.

Travel & Expense Management - Book travel arrangements and process expense reports.

Special Projects - Take on additional responsibilities like organizing company-wide initiatives or supporting cross-functional teams.

All About You

2+ years of office administration experience in a fast-paced environment.

Tech-savvy - Comfortable using Slack and/or Teams, Google Suite (Sheets, Calendar, Slides), and expense management tools like Tipalti.

Highly organized - You love keeping things in order and ensuring everything runs smoothly.

Great communicator - Strong verbal and written skills to interact with employees, vendors, and guests.

Problem-solver - Able to anticipate office needs and find solutions proactively.

Team player - A go-to person who enjoys supporting colleagues and fostering a positive work environment.