Toronto Office Administrator & Operations Support

Highdive; Toronto; On-site; CAD 50,000 - 60,000; Full time

Job summary

Highdive in Toronto is seeking an Office Administrator to organize and support daily operations in-office, while assisting the Site Manager and Operations Coordinator in Montreal with related tasks and ensuring smooth secretarial and administrative duties.

The role requires excellent communication, strong organizational and interpersonal skills, and a proactive, adaptable approach to coordinating with accounting, HR, IT, and suppliers. On-site presence is essential.

Qualifications

• 3 years of relevant experience.
• Excellent verbal and written communication skills.
• Strong organizational and interpersonal skills.
• Diplomatic and tactful approach to handling tasks.
• Adaptability to varying work demands.
• Proficiency with Microsoft Office Suite; curious and willing to learn.

Responsibilities

• Manage day-to-day operations of the administration and staff members.
• Maintain office organization and ensure supplies are stocked and equipment is functioning.
• Cultivate and maintain relationships with suppliers and property management for cost-effective purchases.
• Collaborate with site manager and Operations Coordinator to liaise with accounting, legal, and management teams in China for budget control and reimbursements.
• Support HR and IT in onboarding and assist in planning and coordinating office events.
• Ensure compliance with regulations and assist with special projects and objectives.

Skills

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Adaptability

Microsoft Office

Tools

Microsoft Office Suite

Job description

Highdive in Toronto is seeking an Office Administrator to organize and support daily operations in-office, while assisting the Site Manager and Operations Coordinator in Montreal with related tasks and ensuring smooth secretarial and administrative duties.

The role requires excellent communication, strong organizational and interpersonal skills, and a proactive, adaptable approach to coordinating with accounting, HR, IT, and suppliers. On-site presence is essential.