Office Move Coordinator (Part-Time, Contract)

437; Toronto; On-site; CAD 28,000 - 41,000; Part time

Job summary

437 is a Toronto-based women’s activewear brand seeking a part-time, short-term coordinator to manage an office move. You will sort, pack, and track items, coordinate movers and vendors, and keep teams aligned on timing. The role emphasizes organization, clear communication, and problem-solving on site.

This contract runs 3–4 weeks with on-site responsibilities in Toronto, requiring hands-on logistics management and on-time completion of move tasks.

Qualifications

• Must be highly organized with strong planning and tracking skills.
• Excellent written and verbal communication for coordinating vendors and team.
• Calm under pressure with ability to solve problems quickly on site.
• Physically able to lift/move boxes and stay on feet for long periods.
• Familiarity with Google Workspace and Slack is preferred.

Responsibilities

• Organize the current space by auditing inventory of furniture, products, and supplies.
• Pack, label, and track boxes by team and room in the new space; assist teams.
• Coordinate the move day: manage timelines, liaise with movers and vendors.
• Set up the new space and complete final walkthroughs, return keys, and close invoices.

Skills

Organized

Clear communication

Problem-solving

Physical fitness

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

437 is a Toronto-based women's activewear brand, and we're moving offices. We need an organized, hands-on person to help us get from our current space to the new one with as little disruption to the team as possible.

This is a part-time, short-term contract (3-4 weeks). You'll own the logistics of the move day-to-day: sorting and organizing what we have, packing it up, and keeping our team, movers and vendors aligned on timing.

What you'll do

About the role

437 is a Toronto-based women's activewear brand, and we're moving offices. We need an organized, hands-on person to help us get from our current space to the new one with as little disruption to the team as possible.

This is a part-time, short-term contract (3-4 weeks). You'll own the logistics of the move day-to-day: sorting and organizing what we have, packing it up, and keeping our team, movers and vendors aligned on timing.

What you'll do

Organize the current space

• Audit and inventory everything in the office: furniture, product, supplies, ec
• Sort items into move, store, donate/sell and discard
• Set up a simple labelling and tracking system so every box has a destination

Pack and prep

• Pack, label and track boxes by team and by room in the new space
• Help each team pack their own areas on schedule and check they're ready
• Dispose or donate items that are not in use

Coordinate the move

• Build and own the move timeline and checklist
• Be the main point of contact for movers, building management at both locations and other vendors (IT, internet, furniture, cleaners, junk removal)
• Gather quotes and book vendors
• Keep the team updated on key dates, what's expected of them and any changes
• Be on site on move day to direct movers and solve problems as they come up

Set up the new space

• Unpack and set up workstations, shared areas and storage
• Make sure everything arrived, flag anything missing or damaged and follow up
• Tie up loose ends: final walkthrough of the old space, returning keys and fobs, closing out vendor invoices

Who you are

• You've coordinated an office move, event, retail setup or something similar with lots of moving parts
• Extremely organized. You love a good checklist and labelling system
• Clear, friendly communicator who can follow up with vendors and teammates without being asked twice
• Calm under pressure and good at problem-solving on the fly
• Physically able to lift and move boxes (up to ~40 lbs) and be on your feet for long stretches
• Comfortable with Google Workspace (Sheets, Calendar) and Slack