Office Manager

Zohorecruit; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Sphere Media in Toronto is seeking an Office Manager to support daily operations of its office and ensure services, facilities, and administrative tasks run smoothly. The role requires strong organizational and communication skills and the ability to work with multiple departments in a fast-paced media environment.

You will organize the workspace, manage supplies and vendors, coordinate travel, and oversee events while ensuring compliance with health and safety standards.

Qualifications

• Experience in office management, administration, operations coordination, or similar role.
• Hands-on attitude with practical office tasks and setup.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong communication and professional service approach.

Responsibilities

• Keep the Toronto office organized, welcoming, and well maintained daily.
• Order and manage office supplies, equipment, furniture, and other needs.
• Manage couriers, deliveries, guest reception, catering, and meeting room bookings.
• Maintain office storage spaces and ensure accessibility and functionality.
• Support simple, efficient office processes and admin best practices.
• Ensure compliance with health, safety, and workplace requirements.
• Organize travel arrangements for employees, including transport and lodging.
• Prepare expense reports and invoices.
• Coordinate with vendors, service providers, and landlords.
• Plan internal events and company gatherings.
• Liaise with HR and IT for onboarding, equipment, access, and employee support.

Skills

Office management

Administration

Organization

Communication

Vendor coordination

Travel coordination

Discretion

Tools

MS Office

Job description

Job Description

About the Role

The Office Manager supports the dailyoperations of Sphere Media’s Toronto office and helps ensure that officeservices, facilities, administrative processes, and internal coordination runsmoothly.

This role requires strong organizationaland communication skills, discretion, and the ability to work effectively withcorporate, production, creative, HR, IT, finance, and external partners in a fast-paced media environment.

KeyResponsibilities

• Keep the Toronto officeorganized, welcoming, functional, and well maintained on a daily basis,including the kitchen and common spaces.
  
• Order and manage officesupplies, equipment, furniture, and other workplace needs.
  
• Manage couriers, deliveries,guest reception, catering, conference room bookings, and the day-to-day use ofmeeting spaces.
  
• Manage and maintain officestorage spaces, ensuring they remain organized, accessible, and functional.
  
• Support the implementation ofsimple, efficient office processes and administrative best practices.
  
• Help ensure the office operatesin compliance with applicable health, safety, and workplace requirements.
  
• Organize employee’s travel,including transportation, accommodations and itineraries.
  
• Prepare and process expensereports and invoices.
  
• Coordinate with vendors,service providers, and landlords as required.
  
• Plan and organize internalevents, screenings, and other company gatherings.
  
• Act as a liaison with HR and ITteams for onboarding, equipment coordination, access needs, and generalemployee support.

Qualificationsand Skills

• Relevant experience in officemanagement, administration, operations coordination, or a similar role.
  
• Hands-on attitude andwillingness to support practical office needs, including moving boxes, settingup spaces, and helping with day-to-day workplace tasks.
  
• Excellent organizational skillsand the ability to manage multiple priorities at once.
  
• Strong communication skills anda professional, service-oriented approach.
  
• Ability to work with discretionand good judgment in a fast-paced environment.
  
• Comfort working with vendors,invoices, expense reports, travel bookings, office supplies, and operationalfollow-up.
  
• Experience in media,television, production, creative industries, or a related environment is anasset.
  
• Proficiency with MicrosoftOffice tools and general comfort with shared digital systems.
  

What We Offer

This is an opportunity to join a dynamicmedia company and contribute directly to the smooth operation of its Torontooffices, productions, and internal teams. The role offers variety,collaboration, and the chance to support our activities in a creativeenvironment. The positioncan be structured as 35 hours per week, from 9:00 a.m. to 4:00 p.m.