Facility Coordinator

JLL; Toronto; Híbrido; CAD 42.000 - 56.000; Jornada completa

Descripción de la vacante

JLL in Toronto is seeking a Facilities Coordinator to support mail room operations, office setups, and general facilities coordination in a hybrid work environment.

The ideal candidate will be organized, service-oriented, and adaptable, able to handle administrative tasks and liaise with vendors while maintaining workplace standards. Regular onsite presence in Toronto is required with occasional after-hours support for events.

Formación

• Strong organizational and multitasking skills are required.
• Excellent customer service and communication abilities.
• Ability to prioritize and manage changing daily responsibilities.
• Strong attention to detail and reliability.
• Team-oriented with a proactive approach to problem-solving.
• Ability to perform light physical tasks related to mail handling and office setup.

Responsabilidades

• Mail Room Operations: manage mail, courier services and package distribution.
• Facilities and Floor Support: assist with office/meeting room setups and event space reconfigurations; support office walkthroughs.

Conocimientos

Organizational skills

Customer service

Prioritization

Attention to detail

Teamwork

Light physical tasks

Educación

High school diploma or equivalent

Post-secondary education preferred

Herramientas

Microsoft Office

Descripción del empleo

Facilities Coordinator – Toronto

Position Summary

The Facilities Coordinator provides operational and administrative support for the day-to-day workplace and facilities functions within a Toronto office environment. This hybrid role is primarily responsible for supporting mail room operations, office and meeting space setup activities, and general facilities coordination tasks while assisting with administrative support as needed.

The ideal candidate is organized, service-oriented, adaptable, and comfortable working in a fast-paced office environment with a variety of responsibilities.

Key Responsibilities

Mail Room Operations

• Manage incoming and outgoing mail, courier services, and package distribution.
• Coordinate shipping and receiving activities, including tracking and delivery support.
• Maintain mail room organization, inventory, and operational standards.
• Liaise with courier vendors and building management regarding deliveries and logistics.

Facilities and Floor Support

• Assist with office, meeting room, and event space setups and reconfigurations.
• Support daily office walkthroughs to ensure workplace standards are maintained.
• Coordinate minor facilities requests and elevate maintenance issues as needed.
• Assist with furniture moves, supply replenishment, and workspace readiness activities.

Administrative Support

• Provide general administrative support to the facilities or workplace team.
• Assist with invoice processing, purchase orders, and vendor coordination.
• Maintain facilities records, logs, and operational documentation.
• Support scheduling and coordination for workplace initiatives and projects.

Workplace Experience

• Serve as a point of contact for employee facilities-related requests.
• Help maintain a clean, organized, and professional office environment.
• Support employee and visitor experience initiatives as needed.

Health, Safety, and Compliance

• Support workplace safety procedures and emergency preparedness activities.
• Assist with maintaining compliance with office and building policies.
• Report safety or operational concerns promptly.

Qualifications

• High school diploma or equivalent required; post-secondary education preferred.
• 1–3 years of experience in facilities coordination, office services, mail room operations, or administrative support.
• Experience in a corporate office environment preferred.
• Familiarity with mail and shipping processes and general office operations.
• Proficiency with Microsoft Office applications.

Skills and Competencies

• Strong organizational and multitasking skills
• Excellent customer service and communication abilities
• Ability to prioritize and manage changing daily responsibilities
• Strong attention to detail and reliability
• Team-oriented with a proactive approach to problem-solving
• Ability to perform light physical tasks related to mail handling and office setup

Working Conditions

• Standard work schedule is Monday through Friday during regular business hours.
• Hybrid role based in Toronto with regular onsite presence required to support office operations.
• Position may require lifting, moving packages, and supporting office setup activities.
• Occasional after-hours support may be required for office events or operational needs.

Preferred Attributes

• Experience supporting workplace or facilities operations in a corporate environment.
• Strong interpersonal skills and a customer-focused mindset.
• Ability to work effectively in a dynamic and collaborative workplace environment.