Office Services Coordinator

Advocis; Toronto; On-site; CAD 20,002 - 28,488; Part time

Benefits offered by this job

Paid vacation

Job summary

A nonprofit financial advisory organization in Toronto seeks an Office Services Coordinator to support daily office operations, including managing supplies, coordinating mail and courier services, and assisting in meeting setups. The ideal candidate should have strong organizational skills, proficiency in Microsoft Office, and a customer service mindset. This role offers a contract position with an hourly wage of $17.60 and requires in-office attendance on Tuesdays and Thursdays.

Qualifications

• Proficient in Microsoft Office, particularly Outlook and Word.
• Strong communication skills with a customer service focus.
• Ability to work independently and manage routine tasks.

Responsibilities

• Manage incoming and outgoing mail and courier services.
• Order and restock office and hospitality supplies.
• Support daily office operations and maintain cleanliness.

Skills

Microsoft Outlook

Microsoft Word

Basic Excel

Customer service mindset

Organizational skills

Education

Completion of high school or post-secondary education

Job description

Overview

Contract Term: 6 months, with possible extension based on performance and business needs

Schedule: In-office, Tuesdays and Thursdays, 9:00 a.m. – 5:00 p.m. (no flexibility on days)

Location: 10 Lower Spadina Ave, Toronto

Employment Type: Contract (paid vacation provided; no benefits)

Hourly Wage: $17.60

About Advocis

Advocis, The Financial Advisors Association of Canada, is the country’s largest voluntary professional association for financial advisors and planners, with more than 100 years of history and a strong national voice.

We advance professionalism, consumer protection, and public confidence in financial advice through advocacy with governments and regulators, respected education and designations, and a coast-to-coast chapter network. Our work helps shape the future of the financial advice profession and supports ethical, high-quality advice for Canadians.

As a national nonprofit with a lean head office and a broad operational footprint, Advocis values strong governance, disciplined operations, and collaboration to deliver impact across the country.

Role Summary

The Office Services Coordinator supports the smooth day-to-day logistics of office operations, including mail and couriers, office and kitchen supplies, food ordering, and meeting support, while taking strong ownership of office cleanliness, organization, plant care, and kitchen maintenance.

This is a hands-on role suited to someone with a can-do attitude, strong initiative, and a natural tendency to notice what needs to be done without being asked. The successful candidate takes pride in maintaining a clean, welcoming, and well-organized workplace and is eager to lend a helping hand wherever needed. While professional cleaners support the office, day-to-day standards and upkeep are owned by this role. This job description is not intended to be exhaustive, and flexibility is required to support the office and staff where needed.

Key Responsibilities

Office Operations & Logistics

• Manage incoming and outgoing mail and courier services.
• Coordinate deliveries, pickups, and shipping supplies.
• Order and restock office, kitchen, and hospitality supplies.
• Support smooth daily office operations and logistics.
• Maintain a consistently clean, organized, and professional office environment.
• Proactively tidy shared spaces, address clutter, and identify maintenance issues.
• Liaise with building management, cleaners, and vendors as needed.
• Ensure meeting rooms, kitchens, and common areas are presentable at all times.
• Take responsibility for weekly watering and general care of office plants.
• Run, unload, and properly stack the dishwasher daily.
• Maintain clean countertops, sinks, fridges, cupboards, and appliances.
• Monitor and replenish kitchen supplies (coffee, tea, milk, paper products, etc.).
• Support catering deliveries and hospitality needs.

Meetings & Event Support

• Support meetings, training sessions, and small events by:
• Ordering food and beverages
• Setting up meeting spaces
• Cleaning up and resetting rooms afterward

Administrative & General Support

• Assist with basic administrative tasks as needed.
• Maintain accurate records and shared-drive documentation.
• Provide flexible support across teams when additional help is required.

Skills & Qualifications

• Completion of high school or post-secondary education, or equivalent related work experience
• Proficiency with Microsoft Office, particularly:
  • Microsoft Outlook (email and calendar)
  • Microsoft Word
  • Basic Excel familiarity is a strong asset.
• Professional written and verbal communication skills with a customer service mindset.
• Ability to work independently, take initiative, and manage routine tasks reliably.
• Comfortable with light physical tasks such as organizing, lifting, and setting up spaces.

How to Apply

To ensure your application is reviewed, please apply directly through LinkedIn. Applications submitted outside LinkedIn may not be tracked.

Our Commitment

Advocis is committed to an inclusive and accessible recruitment process. If you require accommodation during any stage of the process, please let us know and we will work with you in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).