Executive Office Associate

Employee Relations Associates, Inc.; Toronto; On-site; CAD 83,000 - 90,000; Part time

Benefits offered by this job

Benefits package

Job summary

Employee Relations Associates, Inc. is seeking an Executive Office Associate for a 3+ month assignment in Toronto, on-site four days a week. The role focuses on facilities operations, hospitality services, and executive support, with potential extension beyond the initial term.

Start date is ASAP, with onsite interviews at the Toronto office. The candidate will work closely with senior leaders and coordinate diverse administrative tasks, mail handling, and budget tracking as needed.

Qualifications

• Experience supporting office operations and event logistics.
• Comfort with hospitality services and guest support.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Maintain a clean, organized office space and facilities.
• Stock kitchens and refreshment areas; serve guests when needed.
• Coordinate meetings and events; assist with vendor coordination.

Skills

Customer service

Tech-savvy

Physical labor

Job description

Job Title: Executive Office Associate

Duration: Minimum 3 months + High possibility of extension

Location: Toronto, ON M5V 3M4 (also listed as M5V 1K4), Canada.

Rate: Approximately $60-65/hour CAD

Start Date: ASAP

Interview Process: One onsite conversation at the Toronto office.

Work Schedule: 4 days per week onsite (Tuesday to Thursday). Days may change depending on office events.

Note: Candidates identified this week will interview onsite, as the hiring manager will be at the Toronto office.

Key Responsibilities

• Facilities Operations: Ensure the office space is well-maintained, clean, and organized.
• Hospitality Services: Keep kitchens and refreshment areas stocked and operational; provide food and beverages to guests when required.
• Meetings & Events: Assist with meeting and event logistics, vendor coordination, food and beverage setup, and room arrangements.
• Visitor Management: Greet visitors and ensure they are invited and checked in through the appropriate systems.
• Administration: Answer phone calls promptly and open, sort, and distribute mail when authorized.
• Filing & Records Management: Ensure records are filed correctly and promptly.
• Real Estate: Liaise with building management and vendors to troubleshoot physical office space issues.
• Sustainability: Support sustainability initiatives and track/report related metrics and compliance.
• Budget Management: Maintain records of spending against the allocated regional budget.
• Executive Support: Assist senior leaders with expenses, calendar management, and email inbox management as needed.
• Logistics: Arrange package collection and distribution and physically move documents and/or people for stamping or signing.

Core Technical Competencies

• Customer service
• Tech-savvy
• Ability to perform physical labor, including lifting and moving.

Core Leadership Competencies

• Problem-solver
• Execution mindset

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