Workplace Coordinator

HireTalent; Toronto; Vor Ort; CAD 40.000 - 56.000; Vollzeit

Zusammenfassung

HireTalent is seeking an Experience Coordinator (Workplace Operations) for the Toronto office on a 5-month contract. You will join the Experience Team's Places arm to create an inclusive, vibrant workplace that supports Snoos and aligns with our platform goals.

Expect in-person attendance five days a week as you oversee space management and office operations. You will coordinate space layouts, scheduling, catering, vendor relationships, and documentation while driving improvements in the

Qualifikationen

• Two years of office coordination or similar role.
• Strong organizational and creative skills.
• Excellent verbal and written communication.
• Ability to manage multiple priorities in a startup.
• Experience with Google Suite (Slides, Sheets, Docs).
• Facilities knowledge (electrical, plumbing, HVAC, security) is a plus.

Aufgaben

• Create an inclusive, sustainable, and dynamic workplace for office staff.
• Support in workplace operations strategy with emphasis on clarity, diversity, accessibility.
• Assist in regional customization of workplace programs including perks.
• Support in-office catering, ordering, setup, and invoice review.
• Maintain office appearance, space, and equipment.
• Manage tickets to resolve building maintenance issues and emergencies.
• Handle office supplies, kitchen orders, stocking, and overall experience.
• Maintain relationships with landlords, vendors, IT, HR, and leadership.
• Maintain floor plans and seating charts; manage booking platforms.
• Update office docs, wiki, expense reports, and security policies.
• Contribute to ad-hoc projects for the business and international Places team.

Kenntnisse

Office coordination

Administrative support

Organizational skills

Detail-oriented

Multitasking

Communication skills

Tools

Google Workspace

Jobbeschreibung

Experience Coordinator (Workplace Operations)

5 months Contract

Description:

The Experience Team builds and provides inclusive, intentional interactions and workplace design. Our team works together to create opportunities with inclusion and thoughtfulness top of mind, from our workplaces to moments of connection. Everything we build is rooted in supporting our employees (we call them Snoos) by providing opportunities for them to do their best work through innovative workplaces and engagements.

This role will work with the rest of the Places arm of the Experience team to oversee the Toronto office and to create a workplace that collectively makes our Snoos' time at company a first-rate employee experience every bit as vibrant as the platform we support. From the Workplace Coordinator's perspective, there is a seamless connection between the experience an employee has at work and the environment they work in. This person should believe that the little things can make a big difference in an employees' day and is a true self-starter constantly looking for things to improve. Given the requirements of this position, the role will require in-person attendance at the office 5 days per week.

Responsibilities:

• Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support
• Approach workplace operations strategy from a lens that will eye towards clarity, diversity, international audiences, & accessibility
• Support regional customization of workplace programs, including employee perks
• Assist in all in-office catering and food deliveries, including ordering, set up, take down and invoice review/submission
• Maintain appearance, organization operation of office space and equipment
• Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies
• Manage all aspects of office supplies, kitchen ordering, stocking, and general office experience
• Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.) and internal partners such as IT, HR, and local leadership
• Maintain accurate sets of floor plans and seating charts
• Oversee room and desk scheduling through our booking platforms
• Maintain and update office documents as needed and ensure items are securely kept, current and accurate - this includes our Company's Wiki page, expense reports, security policies, etc.
• Position will also include various ad-hoc projects and administrative tasks required to support the business and International Places team throughout the year

Qualifications:

• Minimum of two years of office coordination, administrative support or similar role; experience within a technology or startup environment strongly preferred
• Strong organizational and creative skills, detail-oriented and ability to handle multiple and ever-changing priorities in a fluid startup environment
• Excellent verbal and written communication skills
• Ability to solve problems and ask clarifying questions to ensure understanding
• Google Suite experience such as Google Slides, Sheets, and Docs
• Technical knowledge of electrical, plumbing, HVAC, security and general office maintenance is a plus