Office Manager/Bookkeeper

TalentSphere; Richmond Hill; On-site; CAD 32,000 - 34,000; Full time

Benefits offered by this job

Paid weekly

Health benefits

Dental benefits

Free training

Onboarding process

Sleep study scheduling

Job summary

TalentSphere in North York, ON is seeking a Medical Office Administrator to support patient scheduling, appointment coordination, and overall clinic operations in a fast-paced medical setting.

You will manage reception duties, maintain organized patient files, document communications, and coordinate sleep study appointments while ensuring accurate referrals and timely communications with physicians.

Qualifications

• Experience in a medical office, healthcare clinic, sleep clinic, or healthcare administration environment.
• Administrative or office coordination experience required.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong computer proficiency and data entry skills.

Responsibilities

• Respond to inquiries from patients and healthcare providers.
• Maintain complete, accurate, and organized patient files.
• Document patient and physician communications within medical records.
• Support the delivery of high-quality patient care through efficient administrative processes.
• Attend regular clinic and sleep lab meetings.
• Perform filing, mailing, data entry, and general office duties.
• Order and maintain office supplies and administrative materials.
• Work closely with the Senior Administrator and report directly to the Lab Manager.

Skills

Medical office experience

Administrative/office coordination

Organizational skills

Time management

Verbal and written communication

Data entry

Attention to detail

Independent and team work

Multitasking in fast-paced settings

Patient-focused service

Tools

Computer proficiency

Job description

Medical Office Administrator

Last updated: 1 day ago. CA$23.00–CA$25.00 hourly. Full-time +1.

This role is ideal for candidates with experience in medical administration, patient scheduling, appointment coordination, healthcare reception, and clinic operations who thrive in a fast-paced and patient-focused setting.

North York, ON

• Pay Rate: $23-$25/hour
• Location: North York, ON
• Shift: Monday to Friday | 9 AM - 5 PM
• Job type: Temporary with potential of extension| Full-time
• Vacancy Status: This posting is for an existing vacancy.

Here's why you should apply:

• Paid weekly accurate and on time
• Strong health and safety programs
• Medical and dental benefits once qualified
• Free training programs
• New and quicker onboarding process
• Schedule and coordinate sleep study appointments.
• Confirm patient appointments prior to scheduled studies.
• Ensure referrals and requisitions are received and properly reviewed.
• Communicate appointment changes, cancellations, and no-shows to referring physicians.

Medical Administration & Patient Support

• Respond to inquiries from patients and healthcare providers.
• Maintain complete, accurate, and organized patient files.
• Document patient and physician communications within medical records.
• Support the delivery of high-quality patient care through efficient administrative processes.

Office Administration

• Attend regular clinic and sleep lab meetings.
• Perform filing, mailing, data entry, and general office duties.
• Order and maintain office supplies and administrative materials.
• Work closely with the Senior Administrator and report directly to the Lab Manager.
• Support day-to-day clinic operations as required.

Qualifications and Skills:

• Previous experience in a medical office, healthcare clinic, sleep clinic, or healthcare administration environment.
• Administrative or office coordination experience required.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong computer proficiency and data entry skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• Professional, patient-focused, and service-oriented approach.
• Ability to work independently and collaboratively within a team environment.
• Must be legally eligible to work, and reside in Canada

We encourage applications from individuals of all backgrounds and identities.