Medical Office Administrator

MedSleep Inc.; Kingston; On-site; CAD 25,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long term disability

Life insurance

AD&D

Job summary

MedSleep Inc. in Kingston, ON is seeking a Medical Office Administrator for a full-time role. The position involves handling referrals, booking appointments, updating patient charts, and coordinating clinics with EMR systems.

You will support telemedicine clinics and interact directly with physicians and patients, providing hands-on patient care while maintaining strong administrative processes in a growing sleep medicine practice.

Qualifications

• 2+ years of professional administrative experience (preferred).
• Medical Office diploma or related program (preferred).
• Excellent organizational and administrative skills with attention to detail.
• Strong written and verbal communication and ability to meet deadlines.

Responsibilities

• Handle referrals, book patient appointments, prepare charts, file, answer phones.
• Update the EMR system and coordinate physicians' clinics.
• Facilitate telemedicine clinics and track metrics.
• Interact with physicians and patients and provide hands-on patient interaction.

Skills

Administrative experience

Organizational skills

Communication skills

Time management

Customer service

Multi-tasking

Attention to detail

Education

Medical Office diploma

Tools

EMR system

Job description

Medical Office Administrator – Kingston, ON – Full-Time

If you’re seeking a meaningful role as a Medical Office Administrator with a growing healthcare team, this could be the right opportunity for you.

Why Join Us?!

• Comprehensive Benefits Package: Health, Dental, Vision, Long Term Disability, Life Insurance, Accidental Death & Dismemberment;
• Opportunities for career growth;
• Commitment to education - personal and professional development;
• Our positions give you DIRECT patient care. Gain patient interaction experience
• Dedicated to the growing field of the Science of Sleep;
• We value all our employees, each person counts;
• Meaningful work;
• Help shape the future of sleep!

Job Duties

• This position is full-time and will require someone who can work 37.5 hours per week
• Perform administrative duties such as handling referrals, booking patient appointments, preparing patient charts, filing, answering phones, updating the EMR system and coordinating physicians' clinics
• Help facilitate telemedicine clinics, interact with physicians and patients, and track metrics
• Must be comfortable with hands‑on patient interaction

Qualifications

• A minimum of 2+ years of professional administrative experience (preferred)
• Medical Office diploma or related program (preferred);
• Excellent organizational and administrative skills with impeccable attention to detail
• The ability to quickly learn and understand various processes in a constantly changing environment
• An assertive, professional, and friendly interpersonal manager with strong customer service values
• Strong written and verbal communication skills
• Time management skills and ability to work effectively under pressure and meet demanding deadlines
• Ability to multi-task, assess situations and prioritize tasks accordingly
• Good listening skills along with the ability to accept and follow direction

Wage: $18-$20/hour (dependent on experience)

MedSleep is built on skilled and dedicated employees, and we strive to create a great place to work and grow. We provide high‑quality sleep therapy services across Canada, including clinical consultations, diagnostic testing, and treatment for sleep disorders.

Vacancy Disclosure: this posting represents a current, existing vacancy within our organization. AI Use Statement: MedSleep uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI is used to ensure consistency, fairness, and efficiency in the recruitment process. All decisions are guided by human oversight and in compliance with Ontario's Employment Standards Act (ESA). By submitting your application, you consent to the use of AI for these purposes.