Office manager

Kibbi; Winnipeg; On-site; CAD 48,000 - 62,000; Full time

Job summary

Kibbi in Winnipeg is seeking a Medical Administrative Executive Assistant and Medical Secretary to support a busy clinic. You will implement and evaluate procedures, supervise 3–4 staff, and coordinate office services.

The role requires a College diploma (1–2 years) and 3–5 years of experience, strong MS Office skills, and the ability to manage budgets, payroll, and confidential files while maintaining details and deadlines.

Qualifications

• College diploma or certificate in medical administration or related field.
• 3–5 years of experience in medical administration/secretarial roles.
• Experience in budgeting, payroll, and data reporting.

Responsibilities

• Implement and evaluate new administrative procedures.
• Coordinate and plan for office services and maintenance.
• Prepare operating budgets and monitor budgetary controls.
• Oversee payroll administration.
• Assemble data and prepare reports and correspondence.
• Perform data entry and manage confidential medical files.
• Supervise a team of 3–4 staff and delegate work.
• Ensure deadlines and procedures are followed.

Skills

Attention to detail

Ability to multitask

Education

College diploma (1–2 years)

Tools

MS Office

Job description

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 3 years to less than 5 years
• Medical administrative/executive assistant and medical secretary

WORK SETTING

• Medical clinic

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures
• Initiate and maintain confidential medical files and records

SUPERVISION

• 3-4 people

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Office

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Attention to detail

PERSONAL SUITABILITY

• Ability to multitask

SCREENING QUESTIONS

• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Do you have experience working in this field?
• Work Term: Permanent
• Work Language: English
• Hours: 37.5 hours per week