Medical administrative assistant

Iqaluit Dental Clinic; Iqaluit; On-site; CAD 28,000 - 36,000; Part time

Job summary

Iqaluit Dental Clinic is seeking a detail‑oriented administrative assistant to support daily operations in a busy dental practice.

Responsibilities include patient intake, appointment scheduling, billing and record keeping, and coordinating with the clinical team. Strong communication, organization, and computer skills are essential; experience in a medical/dental setting is a plus. The role offers on‑site work in Iqaluit with a flexible schedule including morning/evening shifts.

Qualifications

• 2–3 years of experience in the field or a dental/medical office
• Proficiency with MS Word, Excel and email and basic data entry
• Ability to manage confidential information

Responsibilities

• Interview patients to obtain case histories
• Schedule and confirm appointments
• Complete insurance and other claim forms
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Perform data entry

Skills

Accurate

Client focus

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Initiative

Judgement

Organized

Reliability

Team player

Education

College/CEGEP diploma (1–2 years)

Tools

MS Word

Electronic mail

MS Excel

MS Windows

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Education:
• Expérience:

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Work setting

• Relocation costs covered by employer
• Clinic
• Willing to relocate

Tasks

• Interview patients to obtain case histories
• Schedule and confirm appointments
• Complete insurance and other claim forms
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Perform data entry

Computer and technology knowledge

• MS Word
• Electronic mail
• MS Excel
• MS Windows

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Judgement
• Organized
• Reliability
• Team player

Screening questions

• Do you have experience working in this field?

Employment terms options

• Evening

Experience

• 2 years to less than 3 years

Employment terms options

• Morning
• Day
• Overtime available

Health benefits

• Dental plan
• Health care plan
• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 30 hours per week