Office manager

AgeCare; Victoria; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Dental plan

Health care plan

Vision care

Life insurance

Pension plan

RRSP

Free parking

Job summary

AgeCare in Victoria, BC is seeking an experienced administrative leader to manage on-site office operations. The role focuses on implementing and reviewing procedures, supervising staff, and coordinating essential services to support daily operations.

The successful candidate will oversee budgeting, payroll and inventory control, ensure deadlines are met, and maintain a smooth, compliant administrative workflow. A Bachelor's degree and 3–5 years of experience are required.

Qualifications

• Bachelor's degree required.
• 3–5 years of experience in administration.
• On-site role in Canada; no remote work.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Coordinate and plan for office services (accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, security).
• Assist in preparing operating budget and maintain inventory and budgetary controls.
• Perform data entry.
• Train staff.
• Oversee and coordinate office administrative procedures.
• Oversee payroll administration.
• Plan and control budget and expenditures.
• Prepare payroll.
• Office management.

Skills

Administrative skills

Data entry

Payroll administration

Budget planning

Education

Bachelor's degree

Job description

LANGUAGES

English

EDUCATION

• Bachelor's degree

EXPERIENCE

3 years to less than 5 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Perform data entry
• Train staff
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration
• Plan and control budget and expenditures
• Prepare payroll
• Office management

BENEFITS

HEALTH BENEFITS

• Dental plan
• Health care plan
• Vision care benefits

FINANCIAL BENEFITS

• Life insurance
• Pension plan
• Registered Retirement Savings Plan (RRSP)

OTHER BENEFITS

• Free parking available