Office Manager

Alchemysts Inc.; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading marketing agency in Toronto seeks an Office Manager to blend creativity with administration. This role involves multitasking, supporting the CEO, managing client relationships, and ensuring a vibrant office environment. Ideal candidates are detail-oriented and organized, ready to thrive in a dynamic industry.

Qualifications

• Experience planning internal events.
• Expertise in Microsoft Office and project management software.
• Detail-oriented with strong organizational skills.

Responsibilities

• Managing shipping, receiving, and mail.
• Coordinating client meetings and presentations.
• Managing the calendar and travel schedule of the CEO.

Skills

Detail-oriented

Organizational skills

Service-first mentality

Creative

Strategic thinker

Tools

Microsoft Office

Project management software

Job description

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Stirring Up Excitement: Office Manager Needed for Alchemysts Inc.'s Buzz-Worthy Crew!

Are you ready to shake up your administrative expertise with a twist of creativity? Say goodbye to the humdrum and join our award-winning team where you can pour your talents into a blend of fun and finesse! Let's toast to your future with us!

At Alchemysts Inc., we are North America's top-shelf marketing agency dedicated to elevating the spirits, beer, and wine industry. We are looking for an Office Manager who is spirited and eager to join our vibrant team. With accolades like Top Marketing Agency of the Year at the Icons of Whisky Awards, Power Partner by Inc. Magazine, and the Top Media Agency by the Bartender Spirit Awards, our client list includes stars like Mary J. Blige’s Sun Goddess Wines, Glenfiddich, Sailor Jerry Rum, and Bebe Rexha’s Provocativo.

Imagine yourself as the vibrant cocktail umbrella in our piña colada—adding flair and keeping everything together! This role is perfect for a multitasking maestro with a zest for organization, operations & marketing support, and CEO assistance. Flexibility is key, as the only constant in the alcohol industry is change—you'll be mixing more than just margaritas, with some evening and weekend fun. Why clock out at 5 when the spirits are just getting started?

If you're ready to bring your zest to our happy-hour-loving team, send us a cover letter that captures your flavor and explains why you're the perfect garnish for Alchemysts Inc. Cheers to new beginnings and unforgettable adventures in the sparkling world of alcohol marketing!

Raise the bar with the following qualifications:

• Expertise in Microsoft Office and various project management software and apps
• Detail-oriented with strong organizational skills
• Service-first mentality
• Creative and organized
• Experience planning internal events
• Strategic thinker with a strong desire for delivering top-shelf results

What the Role Entails:

Office Management & Administration:

• Managing shipping, receiving, and mail
• Ordering and purchasing materials as needed
• Managing inventory & supplies in the office
• Keeping our office bar cart & supply closets well-stocked and organized
• Opening and closing the office during in-office days
• Managing all employee travel
• Ensuring the office reflects the top-shelf work of the agency

Client Success & Engagement

• Helping cultivate and maintain positive client relationships, offering a top-shelf experience from start to finish
• Coordinating client meetings and presentations, ensuring every detail is as perfect as a finely crafted vintage
• Supporting the set-up and management of the brand team deadlines (as dictated by the director)
• Planning, managing, and executing all client engagement campaigns, events & workshops
• Supporting recruitment with job postings, interview scheduling, and onboarding
• Keeping employee records organized
• Organizing team-building and employee engagement events & programs
• Acting as our office sommelier, ensuring smooth communication
• Monitoring office expenses and reporting variances

Marketing Support

• Managing and executing agency award applications
• Supporting the CEO on all agency marketing activities including social media and marketing materials
• Ordering approved marketing supplies

Executive Support

• Managing the calendar, travel schedule, and needs of the CEO
• Booking personal appointments and managing the agency calendar
• Drafting and managing communications from the CEO
• Handling confidential information with the precision of a top-shelf bartender

How to apply:

Please apply via LinkedIn with your cover letter and salary expectations.

Alchemysts Inc. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.