Office Manager and Exec Assistant (Contract)

InnVest Hotels; Toronto; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A leading company in the hospitality sector is seeking an Office Manager and Executive Assistant for a 15-month contract. The role involves managing office services, providing executive support, and assisting with web content and social media initiatives. Ideal candidates will have strong organizational skills and experience in a corporate environment. This hybrid position offers a dynamic work atmosphere with opportunities for growth and development.

Benefits

Paid time off

Company events

Social hours

Qualifications

• At least 3 years of office management or administrative experience.
• Knowledge of accounting, data management, and clerical procedures.

Responsibilities

• Support to CSO and VPs: calendar management and travel arrangements.
• Coordinate repairs, lighting, cleaning, and office reconfiguration.
• Publish and update website content using WordPress.

Skills

Communication

Organizational Skills

Relationship-Building

Education

Post-secondary degree in Business

Post-secondary degree in Hospitality

Tools

Microsoft Office

WordPress

Job description

Office Manager and Exec Assistant (Contract)

Job Category: Corporate

Requisition Number: OFFIC001539

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• Posted: May 13, 2025
• Full-Time
• Hybrid

Locations

Showing 1 location

Toronto, ON M5J2J1, CAN

Description

THE COMPANY:

With over 100 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. Our management team oversees the day-to-day operations of 87 owned and third-party hotels. Our portfolio is geographically diverse, from Vancouver, BC to Corner Brook, NL, and includes a range of properties from roadside inns to luxury urban hotels.

InnVest's mission is to deliver outstanding guest experiences and superior returns on hospitality investments. A career here offers unique opportunities and exposure to Canada's largest independent hotel portfolio.

The Office Manager & EA role is part of the InnVest Shared Services team, responsible for office services management, providing Executive Assistant support, and assisting with corporate website content and social media initiatives.

Responsibilities:

Executive Assistant Tasks:

• Support to CSO and VPs (Finance, Tax, etc.): calendar management, travel arrangements, expense claims, conference bookings, and event planning.
• Manage signatories, acquire signatures, and handle documentation adhering to deadlines.
• Monitor Investor mailbox, distribute messages, and track follow-ups.
• Coordinate hotel tours/site inspections and reservations.
• Assist with placing online orders for hotel projects, ensuring approvals.
• Ensure timely provision of TAC receipts to Accounts Payable.
• Arrange catering, staff appreciation snacks, and gifts.
• Support teams under the CEO, CSO, and other Executives.
• Provide ad-hoc office support, backup for other EAs, and reception duties.
• Backup support for Tax & Treasury and Finance administration tasks, including credit card management and reconciliations.

Office & Facility Management:

• Coordinate repairs, lighting, cleaning, and office reconfiguration.
• Manage company announcements, safety protocols, and vendor relationships.
• Oversee office supplies, social events, employee recognition, and catering.
• Assist with employee onboarding/offboarding and manage corporate vendor relationships.

Web Content & Social Media Support:

• Publish and update website content using WordPress or similar tools.
• Design landing pages, create marketing materials, and monitor online reputation.
• Use analytics tools to evaluate ad performance and report findings.

Qualifications & Skills:

• Post-secondary degree in Business, Hospitality, or related field, or equivalent experience.
• At least 3 years of office management or administrative experience in a corporate setting.
• Knowledge of accounting, data management, and clerical procedures.
• Excellent communication, relationship-building, and organizational skills.
• Proficiency with Microsoft Office; experience with website management and social media is a plus.
• Ability to handle multiple projects, maintain confidentiality, and work flexible hours.

Additional Information:

Includes responsibilities for resource management, working conditions, supervision, and a commitment to accessibility and inclusion. The position is a 15-month fixed-term contract, with benefits including paid time off, company events, and social hours.