EA/Office Manager

Vault Credit Corporation; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in private lending is seeking an experienced Office Manager to oversee daily operations and provide administrative support to executives. The ideal candidate will excel in a fast-paced environment, managing multiple priorities while ensuring efficient office management and communication.

Qualifications

• Advanced proficiency with Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative support to the President and CEO.
• Manage office supplies and equipment.
• Organize travel bookings and conference registrations.

Skills

Communication

Organization

Time Management

Attention to Detail

Flexibility

Tools

Outlook

Excel

PowerPoint

Word

Job description

Vault is a non-bank private lending company offering a wide array of financial services such as mortgage, leasing and lending products. Vault has a devoted team of experts with years of experience in both financial services and real estate. We are dedicated to delivering products and services that meet the diverse needs of our borrowers, quicker and easier than traditional sources!We are looking for a hard-working, experienced and reliable Office Manager to be responsible for the day-to-day operations of our office and providing administrative support to the President and the CEO.

Duties and Responsibilities:

Provide administrative support to the President and the CEO:

• Responsible for calendar management,
• Meeting preparation
• Travel arrangements
• Validate, process and manage invoice payments and expense reporting

Office Administrative Support

• Administer and manage inbound and outbound mail, including packages, courier services and other correspondence.
• Manage new employee and existing employee office equipment (laptops, monitors, etc.) ordering, distribution, and inventory
• Manage office phone system and softphone, including training and troubleshootingemployee technical challenges
• Monitor daily office attendance
• Maintain office equipment and monitor office supply inventory levels; place orders asrequired and arrange for servicing of office equipment.
• Serve as point of contact for building and maintenance staff
• Assist with PowerPoint presentations-formatting, style etc.
• Responsible for travel bookings and conference registrations
• Organize conference and social event coordination
• Research, source and negotiate goods/services for office and management.
• Manage Teams/Zoom meeting and conference room schedule, including clean upbefore/after meetings
• Attend to any catering needs, interact with outside vendors, and assist in the management of the group budget.

Skills Knowledge & Experience

• Advanced proficiency with Outlook, Excel, PowerPoint, and Word
• Ability to manage multiple priorities and consistently meet specific, time-sensitive tasks within a fast-paced and small company environment
• Superior business judgment making decisions pertaining to expenses, travel, and priorities
• Proactive, self-motivated and flexible, with an ability to learn and adapt to new systems as they evolve
• Excellent oral and written communication skills
• Strong attention to detail and ability to work autonomously
• Possess a high degree of skill in disseminating information and maintaining confidentiality.
• Must have excellent organizational, time management and customer service skills in a fast-paced, changing work environment