Office Manager

Sener; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading engineering and construction firm is seeking an Office Manager for their Toronto office. This full-time role involves providing comprehensive administrative support, managing marketing tasks, and performing HR-related duties. The ideal candidate will have strong communication skills, be proactive, and possess experience in project-based industries.

Qualifications

• 4-6 years of administrative experience.
• Experience in engineering firms or project-based industries is an asset.

Responsibilities

• Provide comprehensive office administrative support and coordination.
• Manage marketing tasks for SENER Canada.
• Perform HR-related tasks such as data entry and equipment ordering.

Skills

Proactive

Customer Service

Communication

Education

High School Diploma or GED

Tools

MS Office

Outlook

Excel

Job description

Office Manager - Toronto

SENER is an independent engineering & construction firm established in 1956, employing 2,500 people globally. Our mission is to serve clients and society by providing advanced, accurate, and effective engineering solutions that improve businesses and facilitate access to state-of-the-art services, equipment, and utilities.

As we expand our presence in Toronto and across Canada, SENER aims to attract talented professionals and support their development through meaningful responsibilities and challenges. We value performance, initiative, teamwork, dedication, and conduct, fostering an environment that motivates individual contributions.

We are currently seeking a multi-tasking Office Manager to join our downtown Toronto office. This is a full-time, in-office role, not hybrid.

Responsibilities:

• Provide comprehensive office administrative support and coordination.
• Coordinate with vendors supplying products or services to SENER.
• Cover administrative duties for project controls or document controls staff as needed.
• Organize special events hosted or attended by SENER.
• Manage marketing tasks for SENER Canada.
• Handle expenses for the Office Director or CEO.
• Arrange and negotiate travel for guests, new hires, and foreign-based employees.
• Perform HR-related tasks such as data entry and equipment ordering for new hires.
• Answer phones and greet visitors to the office.
• Assist with miscellaneous tasks and projects as required.

Requirements:

• High School Diploma or GED minimum.
• Experience in engineering firms or project-based industries such as architecture, mining, or engineering services is an asset.
• Proactive with strong initiative.
• 4-6 years of administrative experience.
• Proficient in MS Office, Outlook, and Excel.
• Bilingual in Spanish and English is a strong asset.
• Excellent interpersonal, written, and verbal communication skills.
• Strong customer service skills and mindfulness.

Additional Information:

• Seniority Level: Mid-Senior level
• Employment Type: Full-time
• Job Function: Administrative