Office Manager

Lifemark; Oakville; On-site; CAD 45,000 - 70,000; Full time

Job summary

Join a dynamic and inclusive healthcare management organization as an Office Manager. This role offers the opportunity to work with a multi-disciplinary team, ensuring smooth operations in a fast-paced environment. You will be responsible for managing administrative processes, supporting the clinic's initiatives, and leading a team that embodies the company's core values. With a competitive compensation package and opportunities for mentorship, this position is perfect for someone who thrives in a collaborative and engaging workplace. If you're ready to take on a challenging and rewarding role, we want to hear from you!

Benefits

Competitive Compensation

Employee Discounts

Employee Stock Purchase Plan

Annual Continuing Education Allowance

Employee Referral Bonus Program

Opportunities for Mentorship

Positive Work Environment

Diverse Caseload

Qualifications

• Experience in a private rehabilitation clinic for 1-3+ years in management.
• Strong analytical and problem-solving skills.
• Flexible and adaptable to change.

Responsibilities

• Manage administrative processes and support staff and patients.
• Approve payroll, invoices, and expenses for clinic staff.
• Lead the clinic team to promote company culture.

Skills

Communication Skills

People Management

Attention to Detail

Organizational Skills

Problem-Solving Skills

Public Speaking

Marketing Skills

Adaptability

Education

Undergraduate Diploma in Business

Tools

Microsoft Office

Job description

Job Title: Office Manager - pt Health Trafalgar Physiotherapy

Location: 1235 Trafalgar Rd.

Oakville, Ontario

Employment Status: Temporary Full-Time

Schedule: Monday - Friday (09:00 - 17:00)

Are you the glue that holds the team together and positively engages the team and clients? If so, join us at pt Health Trafalgar Physiotherapy, a Lifemark Health Group company, Canada's premier, largest and most comprehensive healthcare management organization and be our Office Manager.

At Lifemark, we walk the talk of our company's Core Values: “We have fun,” We strive for simplicity,” We trust each other to do the right thing,” We go the extra kilometre,” and “We belong here.”

Why Lifemark?

• Opportunity to work with a multi-disciplinary team of clinicians and the satisfaction of being on a driven team.
• Competitive compensation with an excellent benefits package for permanent employees.
• Shoppers Drug Mart 30% Employee discount.
• Employee Stock Purchase Plan.
• Annual continuing education allowance with a variety of internal training opportunities.
• Employee Referral Bonus Program.
• Pathways for corporate leadership.
• National Partner of Special Olympics Canada.
• Opportunities for mentorship as well as a positive and comforting work environment.
• Nationally recognized brand with a strong digital presence.
• Diverse, stable caseload with the flexibility to integrate pre-existing clients.

Qualifications:

• Preferably an undergraduate diploma in a business program or equivalent.
• Excellent communication and people management skills.
• A high degree of attention to detail, organizational and multi-tasking skills in a busy and fast-paced work environment.
• Experienced working in a private rehabilitation clinic for 1-3+ years in a management capacity is a definite asset.
• Computer savvy and possessing advanced skills in Microsoft Office (Word, Excel, PowerPoint, etc.).
• Experience with accounting and budgeting is preferred.
• Strong competencies in public speaking, marketing and continuing education are a plus.
• Flexible and adaptable to change and able to hit the ground running.

Duties and Responsibilities:

• Responsibilities include following standard administrative processes, ensuring revenue and cash receipts reconciliation is completed accurately and timely and providing administrative support to patients and staff.
• Promote shared vision and values, and use those principles to guide the actions of the clinic’s staff.
• Effectively manage and support the Clinic Lead's initiatives, including supporting the people and administrative strategies.
• Strong analytical and problem-solving skills.
• Approve payroll, invoices and expenses for clinic staff.
• Responsible for the billing, AR & cash flow of the clinic.
• Lead the clinic team in a way that promotes company culture and a high employee engagement score.
• Staff management, including hiring, constructive review, and disciplinary action.
• Relationship building, marketing and sales experience with referral sources, employers, and governing bodies.
• Oversees outcomes related to key performance indicators for programs and individuals.
• Track coverage for all funding streams to ensure approval.
• Complete data entry and billing.
• Provide administrative and clinical support when needed.
• Other duties may be assigned.

Inclusion
We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.
Accommodation
Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent at lifemark.ca

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