Office Manager

MUFG; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager to oversee daily operations and lead a team of administrative staff. This pivotal role involves ensuring a productive work environment, managing vendor relations, and streamlining administrative processes. You will also serve as the Executive Assistant to the Chief Corporate Administrative Officer, providing essential support to the executive team. If you are passionate about fostering a collaborative workplace and have a knack for organization, this opportunity is perfect for you. Join a company that values innovation and is committed to making a meaningful impact in the financial services sector.

Qualifications

• 5+ years of experience in office management or administrative roles.
• Excellent time management and organizational skills required.

Responsibilities

• Manage day-to-day operations of office, ensuring productivity.
• Serve as EA to Chief Corporate Administrative Officer.

Skills

Time Management

Organizational Skills

Verbal Communication

Written Communication

Attention to Detail

Team Leadership

Microsoft Office 365

Power BI

Education

Bachelor's Degree or Equivalent Experience

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

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Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas, and collaborate toward greater innovation, speed, and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The Office Manager will coordinate daily operations across MUFG Canada's real estate footprint, currently consisting of two floors and a disaster recovery site. The Office Manager will also lead and manage a team of three administrative and office management staff, ensuring high performance and collaboration across all administrative functions. This position also serves as Executive Assistant to the Chief Corporate and Administrative Officer.

Responsibilities:

1. Office Management
2. Manage the day-to-day operations of MUFG Canada's real estate footprint, ensuring a productive and well-maintained work environment.
3. Serve as the first point of contact for building management and service vendors for MUFG Canada's offices.
4. Oversee maintenance requests, cleaning schedules, and workspace arrangements.
5. Ensure health and safety compliance across office locations.
6. Oversee security and access badge systems across offices.
7. Implement and maintain office policies and procedures.

Executive Assistant (EA)

1. Serve as EA to the Chief Corporate Administrative Officer, including scheduling appointments, managing travel arrangements, and managing expense submissions.
2. Serve as team lead of other EA/administrative staff, ensuring seamless backup coverage and a consistently high level of service across the Executive team.

Administrative

1. Monitor and maintain office supplies inventory across MUFG Canada offices.
2. Maintain vendor management records; process invoices and payments.
3. Maintain office records and filing systems.
4. Coordinate meeting room scheduling, setup, and support AV needs when required.
5. Organize and support company events, team meetings, and visitor hospitality.
6. Facilitate office tours.
7. Streamline administrative processes and improve efficiency.

Management

1. Supervise, mentor, and support a team of three administrative staff, including performance management and professional development.

Qualifications & Experience

1. Bachelor's degree, or equivalent in years of experience.
2. 5+ years of experience as an office manager, administrative manager, or similar role.
3. Excellent time management and organizational skills.
4. Excellent verbal/written communication and interpersonal skills.
5. Strong attention to detail.
6. Ability to lead a team, and to coach and mentor staff.
7. Ability to lift up to 15 lbs for occasional office moves or event setups.
8. Advanced skills in Microsoft Office 365 including PowerPoint, Word, and Excel. Power BI skills are an asset.

The job description and related application pertain to an opportunity with either MUFG Bank, Ltd., Canada Branch (“MUFG Bank Canada”) or MUFG Securities (Canada), Ltd. (“MUFG Securities Canada”). The job description relates to the general nature, scope, quantity, and quality of work contemplated for the position. Other duties and responsibilities not specifically described may be assigned from time to time, consistent with knowledge, skills, and abilities of the incumbent. The receipt of an application by either MUFG Bank Canada or MUFG Securities Canada, as applicable, does not imply or guarantee employment.

Each of MUFG Bank Canada and MUFG Securities Canada is an equal opportunity employer.

As a federally regulated entity, MUFG Bank Canada is required to comply with applicable laws which prohibit discrimination based on protected grounds and which require accommodation to individuals in accordance with the requirements outlined in the Canadian Human Rights Act and the Canada Labour Code. MUFG Securities Canada is required to comply with applicable laws which prohibit discrimination based on protected grounds and which require accommodation in accordance with the Human Rights Code (Ontario) and the Employment Standards Act (Ontario).

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Financial Services and Banking

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