Office Manager/Bookkeeper

ZSA Legal Recruitment; Vaughan; Hybrid; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager & Bookkeeper to oversee daily operations and manage administrative staff. This role involves full-charge bookkeeping, maintaining client trust accounts, and ensuring compliance with legal standards. Join a supportive and professional team that values growth and development, offering a competitive salary and a hybrid work arrangement. With perks like free indoor parking and gym membership, this position is perfect for those looking to make a meaningful impact in a dynamic environment.

Benefits

Free Indoor Parking

Gym Membership

Health Benefits

Opportunities for Growth

Professional Team Environment

Qualifications

• 3+ years of experience in office management and bookkeeping in a law firm.
• Strong understanding of trust accounting and legal compliance.

Responsibilities

• Manage daily office operations and administrative staff.
• Handle full-charge bookkeeping including A/P, A/R, payroll, and bank reconciliations.
• Maintain client trust accounts in compliance with regulations.

Skills

Office Management

Bookkeeping

QuickBooks

Excel

Clio

Trust Accounting

Legal Compliance

Organizational Skills

Communication Skills

Tools

QuickBooks

Excel

Clio

Job description

Vaughan- 3 + Years

As the Office Manager & Bookkeeper, you will oversee daily operations, manage administrative staff, maintain financial records, and ensure compliance with legal and ethical standards. You will be the right hand to our clients lawyers, keeping everything on track behind the scenes.

Key Responsibilities

• Manage daily office operations and administrative staff
• Handle full-charge bookkeeping including A/P, A/R, payroll, and bank reconciliations
• Maintain client trust accounts in compliance with Ontario Law Society regulations
• Oversee budgeting, financial reporting, and office expenses
• Coordinate with external vendors, IT, and legal software support
• Implement and maintain efficient office procedures
• Assist with HR tasks, including onboarding, benefits, and compliance

Requirements:

• 3+ years of office management and bookkeeping experience in a law firm
• Proficiency in QuickBooks, Excel, and Clio
• Strong understanding of trust accounting and legal compliance
• Good organizational and communication skills

Why Join?

• Supportive and professional team environment
• Competitive salary
• Opportunities for growth and development
• Great location, free indoor parking, gym membership and health benefits
• A hybrid work arrangement is welcome

For more information or to submit your CV to [e-mail] reference #33684