Office Manager

Hewing Haus; Chilliwack; On-site; CAD 50,000 - 70,000; Full time

Job summary

A local office management firm in Chilliwack is looking for an Office Manager/Administrator who can also serve as an Executive Assistant. The ideal candidate will thrive in a team setting, manage various administrative tasks, and have at least 3 years of relevant experience. This full-time position offers an opportunity to contribute to a dynamic and collaborative work environment.

Qualifications

• 3+ years of experience in administration or office management.
• Comfortable with Microsoft Office, Google Workspace, and QuickBooks.
• Strong communicator who can write clearly and connect well with the team.

Responsibilities

• Act as Executive Assistant managing calendars and preparing documents.
• Coordinate scheduling for events and teams.
• Manage payroll, accounts payable & receivable.

Skills

Organizational skills

Positive attitude

Communication skills

Problem-solving skills

Discretion with sensitive information

Tools

Microsoft Office

Google Workspace

Excel

QuickBooks

Job description

Overview

We’re looking for a highly organized, detail-loving, team-minded Office Manager/Administrator who can also step into an Executive Assistant role to support leadership in our Chilliwack office. This is a role for someone who thrives on keeping things running smoothly, loves bringing order to the details, and enjoys being at the centre of a busy, collaborative team.

We’re looking for someone who is:

• Uber-organized with strong administrative skills
• Positive with a fun attitude and thrives in a team environment
• Self-starter with excellent communication and problem-solving skills
• Professional and discrete when handling sensitive information

Responsibilities

• Act as Executive Assistant - managing calendars, preparing documents, coordinating travel, and supporting leadership with daily priorities
• Coordinate scheduling for events, teams, and travel
• Manage payroll, accounts payable & receivable
• Support operations with onboarding of staff and creating policies/procedures
• Assist with co-hosting Airbnb properties
• Keep the office running smoothly (systems, supplies, organization)
• Take on additional administrative projects as needed

Qualifications

• 3+ years of experience in administration, office management, or executive support (or a mix that shows you’ve got the skills)
• Comfortable with Microsoft Office, Google Workspace, Excel, and QuickBooks - and happy to learn new tools when needed
• Naturally organized and detail-oriented, with a knack for keeping things on track
• Strong communicator who can write clearly, speak confidently, and connect well with the team
• Trustworthy and professional when handling sensitive information
• Experience with payroll, accounts payable/receivable, or bookkeeping is a bonus
• A proactive, can-do attitude - you see what needs to be done and make it happen
• Team-minded, positive, and approachable - you enjoy supporting others and keeping the office energy up
• Flexible and adaptable, ready to jump in on new projects or challenges as they come up

This is a full-time role based on-site in our office in Chilliwack, BC.