Office & HR Coordinator

proSapient; Toronto; Hybrid; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dynamic Office & HR Coordinator for its Toronto office. This essential role focuses on managing office operations and supporting HR functions, making it perfect for a self-motivated individual eager to grow in the HR field. The position involves coordinating office logistics, ensuring compliance with health and safety regulations, and fostering a positive workplace culture through events and recognition programs. Join a forward-thinking company that values diversity and encourages growth within its team, offering a hybrid work model and various benefits to enhance your work experience.

Benefits

Enhanced parental leave

Health benefits

15 days annual leave plus holidays

Sick leave

Team socials

Company events

Qualifications

• 1-2 years experience in office or people management.
• Strong organizational skills and a proactive attitude.

Responsibilities

• Manage office operations and support HR functions.
• Coordinate onboarding events and employee recognition programs.

Skills

Office Management

HR Administration

Budget Management

Client Service Orientation

Critical Thinking

Education

Bachelor's Degree (preferred)

Job description

Every day, important decisions are made worldwide, impacting employees, customers, and stakeholders. Consulting and private equity firms rely on proSapient to discover and manage knowledge to make informed decisions and succeed.

We assist clients in finding industry experts for interviews or surveys, curate this knowledge in our market-leading software platform, and help surface existing knowledge through extensive knowledge management.

Our Toronto office is seeking an Office & HR Coordinator—an essential role managing office operations and supporting HR functions across Toronto and Raleigh, NC. This position is vital for ensuring smooth office operations and is ideal for a self-motivated, organized individual with a flexible, proactive attitude.

The role initially focuses on supporting an upcoming office move and transition to the People Advisor role in the longer term, aligning with a candidate interested in a career in HR.

The key duties include:

Office and Facilities Management

• First point of contact for office inquiries, including greeting visitors, liaising with building management, coordinating service requests, managing mail and deliveries.
• Managing office kitchen supplies, organizing lunches, and grocery orders.
• Tracking office expenses, ensuring budget compliance, and maintaining receipts.
• Supporting health and safety compliance, participating in inspections, and updating practices per legislation.
• Assisting with the office relocation project, liaising with vendors, sourcing supplies, and managing logistics.

People, Culture & Events

• Supporting onboarding and offboarding processes, including equipment return and HRIS updates.
• Organizing onboarding events, preparing office space, coordinating with IT, and managing security passes.
• Supporting HR administration, including employment verification, benefits, and HRIS support.
• Coordinating employee recognition programs and office events, fostering an inclusive and engaging environment.

Key Competencies

• Results-driven with KPI focus
• Client-focused with proactive service orientation
• Strong commercial acumen and budget management
• Critical thinker with process improvement skills
• Proleader—building positive relationships and team spirit

Requirements

• Minimum of 1-2 years in an Office or People Management role

Benefits

We offer tenure gifts, enhanced parental leave, health benefits, 15 days annual leave plus holidays, sick leave, hybrid work model, team socials, ERG involvement, and company events.

We value diversity and encourage applicants from marginalized groups. We are an equal opportunity employer and conduct thorough pre-employment screening.