Bilingual HR Coordinator

People Corporation; Toronto, Winnipeg; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Bilingual HR Coordinator to join their dynamic HR Shared Services team. This role offers an exciting opportunity to provide front-line HR support across Canada, ensuring smooth operations and effective communication in both English and French. The ideal candidate will thrive in a fast-paced environment, managing multiple priorities while maintaining confidentiality and discretion. With a focus on collaboration, this position also involves onboarding new hires and enhancing HR processes through innovative solutions. Join a company committed to diversity and employee success, where your contributions will make a significant impact.

Benefits

Extended health care and dental benefits

Retirement savings plan with company contributions

Health & Wellness offerings

Mental Health programs

Assistance for completion of industry designations

Competitive compensation

Qualifications

• 2+ years experience in HR coordination required.
• Fluency in English and French is essential.
• Knowledge of HR best practices and employment legislation.

Responsibilities

• Provide operational HR support and manage inquiries.
• Coordinate HR onboarding activities and maintain employee records.
• Monitor and resolve issues in HR business processes.

Skills

Bilingual Communication (English & French)

Organizational Skills

Problem-Solving Skills

Customer-Centric Approach

Analytical Skills

Education

Post-secondary education in Human Resources

CPHR or similar designation

Tools

Workday HCM

Microsoft Office Suite

SharePoint

Job description

We are seeking a Bilingual HR Coordinator to join our team in Winnipeg, MB or Toronto, ON.

As a key member of the HR Shared Services team within the People Corporation Human Resources department, this role, reporting to the Manager, HR Shared Services, provides front-line HR services and first-level inquiry management and resolution to People Leaders and Employees across Canada. The HR Coordinator prepares employment agreements or letters and processes data and transactions for core processes where service and automation are not available through Workday HCM.

This role requires exceptional organizational and problem-solving skills to manage competing priorities and time-sensitive activities efficiently and effectively.

This role requires proficient French and English communication skills, both written and verbal, along with a high level of proficiency in MS Office. The Bilingual HR Coordinator will have access to confidential and private employee and company information. The ability to maintain confidentiality and discretion is essential.

The Bilingual HR Coordinator will:

• Provide day-to-day operational HR support in a fast-paced environment, addressing employee and leader inquiries across multiple priorities and channels.
• Manage and triage the English and French HR Support inboxes, escalating issues to HR Business Partners or other departments as required.
• Deliver clear guidance on HR policies, leaves of absence, and general inquiries, ensuring consistent and accurate support across the organization.
• Respond to data and documentation requests from Legal and HR Business Advisory teams, maintaining confidentiality and accuracy.
• Support the Workday user community by resolving access issues, directing users to digital self-service tools, and escalating technical questions as needed.
• Monitor and escalate issues within HR business processes in Workday, analyze delay trends, and recommend improvements to enhance user experience.
• Coordinate and facilitate HR onboarding activities including preparing offer and employment letters, delivering virtual onboarding sessions, and tracking new hire documentation.
• Maintain and update employee data, onboarding trackers, and personnel records to ensure accuracy, compliance, and seamless cross-team workflows.
• Track and manage Individual Emergency Response Plans (IERPs), including new entries, renewals, expiry dates, and accessibility reporting.
• Regularly review and maintain content on the HR Connect SharePoint site in coordination with the Centre of Excellence to ensure up-to-date HR resources.
• Prepare and distribute HR reports on a biweekly/monthly basis and support broader HR projects through data tracking, reporting, and documentation.
• Perform data entry and transaction processing in Workday where self-service options are not available, ensuring data quality and timely completion.
• Introduce HR Shared Services to new acquisitions.
• Partner with the HR Shared Services Manager to coordinate materials, forms, and communications for new HR programs or initiatives, documenting procedures as needed.

To be successful as a Bilingual HR Coordinator with People Corporation, you will need:

• Post-secondary education in Human Resources required; CPHR or similar designation an asset.
• Minimum of 2 years experience in a similar role required.
• Fluency in both English & French (written & spoken) is required.
• Knowledge of provincial employment legislation and HR best practice.
• Demonstrate a customer-centric approach to problem-solving and gather feedback to implement continuous improvements.
• Strong collaboration and teamwork across HR and other departments to enable operation and successful service delivery.
• Strong analytical and critical thinking skills, and the ability to creatively solve problems. Effective prioritization skills to manage competing priorities and complete projects within timelines and ensuring all deliverables are met.
• Exposure to HR digital solutions and knowledge of HR transactional processes. Experience with HR systems (Workday preferred) required.
• Strong attention to detail to ensure completeness and quality of information entered in Workday.
• Extensive experience with Microsoft Office, including Word, Excel, SharePoint, PowerPoint, Teams, and Outlook.
• Ability to work in a hybrid work environment (minimum of 3 days per week on-site).

All-star candidates will have:

• Professional experience using the HR system, Workday.

What's in it for you:

• Learn by working alongside our experts
• Extended health care and dental benefits
• A retirement savings plan with company contributions
• A suite of Health & Wellness offerings
• Mental Health programs and support for you and your family
• Assistance for the completion of industry designations
• Competitive compensation

At People Corporation, we are committed to helping businesses succeed. We are a national provider of benefits, retirement, wealth, wellness, and human resource solutions. Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees, members, and stakeholders.

Providing an inclusive, accessible environment where all employees and clients feel valued, respected, and supported is our commitment. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential. If you require an accommodation or an alternative format of any posting, please reach out to [e-mail].