Office Agent, class I

Kativik; Kuujjuaq (Land); Hybrid; CAD 35,000 - 39,000; Full time

Benefits offered by this job

Employee Assistance

Hybrid work

Northern allowance

Attraction bonus

Nunavik travel

Job summary

Kativik Ilisarniliriniq is seeking an Office Agent to support the School Operations team under the Coordinator’s supervision, performing a range of established administrative tasks with accuracy and care.

Responsibilities include booking accommodations and travel, processing financial service requests, reconciling credit cards, organizing records, setting up meeting rooms and snacks, and handling related duties.

Qualifications

• Secondary School Diploma or Diploma of Vocational Studies in office administration, and one (1) year of relevant experience.
• Waiver possible for James Bay and Northern Québec Agreement beneficiaries who accept a training plan.

Responsibilities

• Assist the Coordinator of School Operations with general office tasks within the department.
• Book accommodation and follow up on travel requests.
• Process financial service requests (FS).
• Reconcile credit cards.
• Organize and maintain department records.
• Set up meeting rooms and arrange for snacks.
• Perform any other related tasks as requested by the immediate supervisor.

Skills

Basic accounting skills

Independent worker

Education

Office admin diploma

Tools

Microsoft Office Suite

SharePoint

Teams

OneDrive

Word

Excel

PowerPoint

Job description

I really like doing that, creating bonds of trust. When a student goes home at the end of the day and is happy, I feel like I’ve done my job right.

FUNCTION & DUTIES:

Under the supervision of the Coordinator of School Operations, the Office Agent carries out, according to established methods and procedures, various complex administrative duties including the following:

• Assist the Coordinator of School Operations with general office tasks within the department.
• Book accommodation and follow up on travel requests.
• Process financial service requests (FS).
• Reconcile credit cards.
• Organize and maintain department records.
• Set up meeting rooms and arrange for snacks.
• Perform any other related tasks as requested by the immediate supervisor.

QUALIFICATIONS:

Secondary School Diploma or Diploma of Vocational Studies in office administration, and one (1) year of relevant experience.

The School Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• Basic accounting skills.
• Fluent (oral and written) in at least two (2) of the three (3) official working languages of the school board: Inuktitut, English, or French.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Teams, and OneDrive.
• Ability to work independently in an office environment.

WORK SCHEDULE:

35 hours per week from Monday to Friday.

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4102: from $25.61 to $28.65 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.

You may be eligible to benefits such as:

• Employee and Family Assistance Program
• Hybrid work schedule

and, when applicable, other benefits such as:

• Northern allowance ranging from $12,178 to $25,326
• Attraction and retention bonus ranging from $3,000 to $3,750
• Up to three (3) round trips to and from Nunavik

Only the candidates under consideration will be contacted.

I am legally allowed to work in Canada *Canadian citizenship, permanent resident status or a work permit issued by the appropriate federal authority -and valid for the duration of the contract- is required for employement with Kativik Ilisarniliriniq