Office Agent, class I (Accounts payable)

Kativik; Montreal (administrative region); Hybrid; CAD 47,000 - 52,000; Full time

Benefits offered by this job

Employee assistance program

Hybrid work schedule

Northern allowance

Retention bonus

Travel benefits

Job summary

Kativik Ilisarniliriniq is seeking an Office Agent Class I for Accounts Payable to carry out duties such as receiving and matching purchase orders with packing slips, posting invoices, and issuing cheques. The role reports to the Assistant Director of Financial Resources and supports the financial services department with clerical tasks and vendor communications.

The ideal candidate has Secondary 5 and at least one year of accounts payable experience; bilingual ability among French, English, or

Qualifications

• Secondary 5 and one year of accounts payable experience.
• Willingness to follow a training plan if prioritized as a beneficiary under JBNQA.

Responsibilities

• Receive, forward and verify purchase orders and match with packing slips.
• Match invoices with delivery orders and purchase orders; verify quantity, cost and payment.
• Contact resource-persons or vendors for data clarification or adjustment.
• Post invoices into the accounting system.
• List invoices for hotels and Visa cards and ensure correct charge codes.
• Stamp and distribute department mail; file and archive documents.
• Print, verify, codify and issue accounts payable cheques as required.
• Order office items for the financial services.
• Perform other related tasks.

Skills

Bilingual ability

Analytical mindset

Autonomous

Attention to detail

Education

Secondary 5

Tools

Accounting software

Excel

Job description

Office Agent, class I (Accounts payable)

I feel very valued by the community. Their trust in me helps me move forward, and I would encourage anyone who hasn’t yet done so to come here!

Yves Pito Remedial teacher – Pigiurvik School

FUNCTION & DUTIES:

Under the supervision of the Assistant Director of Financial Resources, the Office Agent Class I for Accounts Payable carries out the following tasks:

• Receive, forward and verify purchase orders and match them with packing slips as needed.
• Match invoices with the respective delivery orders and purchase orders and check the invoiced items: quantity, cost and payment;
• Contact, if applicable, the resource-persons and/or vendors for data clarification or adjustment;
• Post invoices accurately and enter them into the accounting system;
• List the invoices for hotels and Visa cards and ensure that they have the correct charge code;
• Stamp and distribute the department’s mail;
• File and archive the department’s documents;
• Print, verify, codify and issue accounts payable cheques as required;
• Order office items for the financial services;
• Perform any other related tasks.

QUALIFICATIONS:

Secondary 5 and one year experience in accounts payable.

The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• Fluency in two of the Board’s three official languages (French, English, Inuktitut).
• Accounting basics.
• Experience in computer data entry using an accounting software program.
• Intermediate knowledge of spread sheet software, such as Excel.
• Good analytical mind and attention to details.
• Autonomous and resourceful.
• Some knowledge of the standards related to the application of GST and QST.

WORK SCHEDULE:

35 hours/week from Monday to Friday

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4102: from $25.61 to $28.65 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.

You may be eligible to benefits such as:

• Employee and Family Assistance Program
• Hybrid work schedule

and, when applicable, other benefits such as:

• Northern allowance ranging from $12,178 to $25,326
• Attraction and retention bonus ranging from $3,000 to $3,750
• Up to three (3) round trips to and from Nunavik

Only the candidates under consideration will be contacted.

I am legally allowed to work in Canada *

Canadian citizenship, permanent resident status or a work permit issued by the appropriate federal authority -and valid for the duration of the contract- is required for employement with Kativik Ilisarniliriniq