Administrative Assistant

Kativik Ilisarniliriniq; Montreal (administrative region); On-site; CAD 84,000 - 113,000; Full time

Benefits offered by this job

30 days paid vacation

EFAP including telemedicine support

Career development opportunities

Northern allowance

Job summary

Kativik Ilisarniliriniq in Quebec seeks an HR Manager to oversee the technical and administrative activities of the Human Resources department. You will coordinate executive appointments, meetings, trainings, and travel, and provide budgeting and records management support.

The role requires strong organizational and communication skills, with five years of relevant experience. A comprehensive benefits package complements a competitive salary.

Qualifications

• Diploma of college studies in a relevant field of study.
• Five (5) years of relevant experience.

Responsibilities

• Coordinate the planning of executive appointments, meetings, training sessions, and travels.
• Provide administrative support regarding budgeting and financial activities, including records management.
• Prepare drafts of communications, memorandums, reports, presentations, minutes of meetings, resolutions, etc.
• Oversee incoming/outgoing communications for the Department, including emails and calls.
• Act as gatekeeper for internal/external contacts, including vendors and clients.
• Maintain the Director's and Department's calendar and send reminders.
• Coordinate onboarding activities for new hires.
• Process expense reports and reconcile receipts with company statements.
• Conduct research and create reports based on supervisor needs.
• Maintain discretion and confidentiality.
• Intervene in cross-departmental processes; participate in improving administrative processes.
• Assist in coordinating departmental projects, policies, initiatives, and events.
• Supervise and mentor employees under their responsibility.

Education

Diploma of college studies in a relevant field of study

Job description

The incumbent is responsible for the management of the technical and administrative activities of Human Resources.

FUNCTION & DUTIES:

• Coordinate the planning of executive appointments, meetings, training sessions, and travels, and ensure all the necessary and timely arrangements;
• Provide administrative support regarding budgeting and financial activities, including managing records and archives (physical and electronic) and liaising with Financial Resources;
• Prepare drafts of communications, memorandums, reports, presentations, minutes of meetings, resolutions, etc.;
• Oversee incoming and outgoing communications for the Department, including e-mails, phone calls, reports, and internal correspondence;
• Act as a gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers;
• Maintain the Director's and the Department's calendar and make the necessary reminders to the team;
• Coordinate onboarding activities for new hires;
• Process expense reports and reconcile receipts with the company credit card statements;
• Conduct research and create reports on various topics based on the needs of the supervisor;
• Maintain a high degree of discretion and confidentiality;
• Intervene in various cross-departmental processes (DG charts, ServiceNow, etc.);
• Participate in identifying opportunities to improve administrative processes and organization;
• Assist in the coordination of departmental projects, policies, initiatives, and events;
• Supervise, mentor, and manage employees under their responsibility;
• Perform any other tasks required by their immediate supervisor.

QUALIFICATIONS:

• Diploma of college studies in a relevant field of study;
• Five (5) years of relevant experience.

The School Board may, at its discretion, waive any or all of the afore‑mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

OTHER REQUIREMENTS:

• Fluency in two (2) of the three (3) official languages of the school board (Inuktitut, English, French);
• Excellent planning, organizational, and communication skills;
• Willingness to travel;
• Experience in human resources, the public sector, or a large organization is an asset;
• Knowledge of Inuit culture is an asset.

CLASSIFICATION / SALARY / BENEFITS:

Class 00-05 as per the working conditions of KI's managers: from $84,390 to $112,515 annually depending on qualifications and experience. All benefits are prorated based on the percentage of the task.

You may be eligible to benefits such as:

• 30 days paid vacation
• Up to 10 paid recuperation days
• 2-week paid holiday period
• Employee and Family Assistance Program (EFAP), including telemedicine support
• Career development opportunities

and, when applicable, other benefits such as:

• Summer schedule
• Northern allowance ranging from $12,178 to $25,326
• Food transportation allocation
• Paid relocation benefits
• Attraction and retention bonus ranging from $3,000 to $9,000
• Up to three (3) round trips to and from Nunavik

Only the candidates under consideration will be contacted.

Nakurmiik!