Administration Technician

Kativik Ilisarniliriniq; Kuujjuaq (Land); Hybrid; CAD 51,000 - 68,000; Full time

Benefits offered by this job

20 days paid vacation

2-week paid holiday period

Employee and Family Assistance Program

Career development opportunities

Hybrid work schedule

Summer schedule

Northern allowance

Job summary

Kativik Ilisarniliriniq is seeking an Administration Technician to support the School Operations department, handling document management, reporting, and expense processing. The role requires proficiency in Microsoft Office, SharePoint/Teams, and a willingness to travel for project logistics.

The position offers a 35-hour work week with a hybrid schedule and a northern allowance, with a salary range per the AENQ agreement and benefits prorated to task percentage.

Qualifications

• College diploma (DEC) in administration or equivalent.
• Waiver possible for candidates under JBNQA who agree to training plan.

Responsibilities

• Develop, adapt, and maintain tools and best practices for document and information management.
• Write the department's monthly newsletter.
• Prepare and distribute reports relevant to the department's operations.
• Manage and update files in Teams and SharePoint.
• Maintain records, process, and follow up on department expenses and contracts.
• Process, analyze, and document employees' travel claims, overtime statements and absence reports.
• Collaborate in logistics for department projects.
• Be available to travel if necessary.
• Perform other tasks as requested by supervisor.

Skills

Microsoft Office

DASH

Dofin

Multilingual (Inuktitut/English/French

Education

DEC in administration

Tools

Word

Excel

PowerPoint

SharePoint

Teams

OneDrive

Job description

Reporting to the Administrative Assistant, School Operations, the Administration Technician is responsible for performing various technical tasks related to the management of human and financial resources and development and implementation of standards and activities related to the department's operations. As part of their duties, the Administration Technician assists managerial personnel.

FUNCTION & DUTIES:

• Develop, adapt, and maintain tools and best practices for document and information management, using the tools and technology available.
• Write the department's monthly newsletter.
• Prepare and distribute reports relevant to the department's operations.
• Manage and update files in Teams and SharePoint.
• Maintain records, process, and follow up on all department expenses and contracts.
• Process, analyze, and document employees' travel claims, overtime statements and absence reports.
• Collaborate in working out the logistics of various department projects.
• Be available to travel if necessary.
• Perform any other related tasks as requested by the immediate supervisor.

QUALIFICATIONS:

College diploma (DEC) in administration or other diploma or attestation of studies recognized as equivalent by the school board.

The School Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Teams, and OneDrive.
• Knowledge of DASH and Dofin (an asset).
• Fluent (oral and written) in at least two (2) of the three (3) official working languages of the school board: Inuktitut, English, or French.
• Demonstrated ability and willingness to learn and utilize new technology.
• Ability to work independently in an office environment.
• Knowledge of Inuit culture and lifestyle typical to Nunavik (an asset).

WORK SCHEDULE:

35 hours per week from Monday to Friday.

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.

You may be eligible to benefits such as:

• 20 days paid vacation
• 2-week paid holiday period
• Employee and Family Assistance Program
• Career development opportunities
• Hybrid work schedule

and, when applicable, other benefits such as:

• Summer schedule
• Northern allowance ranging from $12,178 to $25,326
• Food transportation allocation
• Paid relocation benefits
• Attraction and retention bonus ranging from $3,000 to $3,750
• Up to three (3) round trips to and from Nunavik

Only the candidates under consideration will be contacted.

Nakurmiik!