Administration Officer

Kativik; Montreal (administrative region); On-site; CAD 77,000 - 103,000; Full time

Benefits offered by this job

Recuperation days up to 10

EFAP including telemedicine

Northern allowance

Attraction and retention bonus

Up to 3 round trips to Nunavik

Job summary

Kativik Ilisarniliriniq is seeking an Administration Officer to support daily payroll operations under the Assistant Director of Payroll Services. The role involves supervising staff, managing complex payroll files, and ensuring accuracy in employee records and invoicing processes.

The candidate will prepare payroll simulations, coordinate with GRICS and PERCOS, and handle records of employment while supporting managers on collective agreement matters.

Qualifications

• Diploma of Collegial studies in an appropriate field; four (4) years of relevant experience.
• Secondary V in an appropriate field; eight (8) years of relevant work experience.
• The Board may waive qualification requirements for James Bay and Northern Québec Agreement beneficiaries.

Responsibilities

• Assist in managing daily Payroll operations.
• Supervise and evaluate employees in the department.
• Manage complex employee payroll files and ensure coherence across records.
• Prepare payroll simulations for inquiries and liaise with GRICS and PERCOS.
• Oversee record of employment preparation and liaise with Service Canada as needed.
• Provide guidance on payroll inquiries and management of payroll procedures.

Skills

Bilingual fluency (Inuktitut/English/F

Education

College diploma in a relevant field

Secondary V with 8 years experience

Tools

GRICS payroll HR modules

MS Access

Job description

It’s definitely a challenge. […] but I believe in what we are doing here. I get feedback from people who visit our school. They like the atmosphere, tell me how we have such great students, great resources and, all in all, things are going well. That moves me.

FUNCTION & DUTIES:

Under the supervision of the Assistant Director of Payroll Services, the Administration Officer is responsible for:

• Assist in managing daily Payroll operations;
• Supervising and evaluating employees in the department;
• Manage complex employee’s and payroll files;
• Ensure coherence in all employee’s file, by verifying or correcting work done, in regard to creations, entries made, invoicing for overpayment and other topics;
• Manage the preparation and production of fiscal slips in collaboration with Material resources;
• Prepare payroll simulation for Inquiries;
• Responsible for data and parameters related to GRICS and PERCOS;
• Oversee the preparation of record of employment and intervene with Service Canada when needed;
• Provide guidance and assistance to employees and departments regarding any Payroll inquiries;
• Implementation of required systems and all payroll administrative procedures;
• Assist and Counsel managers on different aspect of the collective agreement pertaining to Payroll;
• Inform employees of payroll topics and deadline by preparing and sending memorandums;
• Verify and sign payment request for any payroll deductions;
• Attend meetings and training, prepare reports and statistics as requested;
• Assuming any other responsibility compatible with his or her function that may be assigned to him or her by the immediate superior.

QUALIFICATIONS:

• A Diploma of Collegial studies in an appropriate field of study and four (4) years of relevant experience.

or

• A Secondary V in an appropriate field of study and eight (8) years of relevant work experience.

The Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement and who accepts, as a condition of employment, to follow a training plan determined by the Board

REQUIREMENTS:

• Fluency in two of the three official languages of KI (Inuktitut, English and French);
• Proficiency with database, spreadsheet and work processing software (GRICS payroll and HR modules);
• Must be willing to travel to Nunavik schools occasionally;
• The Knowledge of MS Access database and spoken Inuktitut are an asset.

CLASSIFICATION / SALARY / BENEFITS:

Position classified as Administration officer. Class 00-04* as per the working conditions of Kativik Ilisarniliriniq’s managers: from $77,102 to $102,801 annually depending on qualifications and experience. All benefits are prorated based on the percentage of the task.

You may be eligible to benefits such as:

• Up to 10 paid recuperation days
• Employee and Family Assistance Program (EFAP), including telemedicine support

and, when applicable, other benefits such as:

• Northern allowance ranging from $12,178 to $25,326
• Attraction and retention bonus ranging from $3,000 to $9,000
• Up to three (3) round trips to and from Nunavik

Only the candidates under consideration will be contacted.

I am legally allowed to work in Canada

Canadian citizenship, permanent resident status or a work permit issued by the appropriate federal authority -and valid for the duration of the contract- is required for employement with Kativik Ilisarniliriniq