Administrative Assistant

Kativik; Montreal (administrative region); On-site; CAD 84,000 - 113,000; Full time

Benefits offered by this job

Up to 10 paid recuperation days

EFAP with telemedicine support

Northern allowance

Attraction and retention bonus

Up to three round trips to Nunavik

Job summary

Kativik Ilisarniliriniq in Montreal is seeking an experienced HR administrator to oversee the management of human resources activities. The role involves coordinating executive appointments, budgeting support, and handling communications with internal and external contacts.

The incumbent will supervise staff, maintain calendars, coordinate onboarding, and improve administrative processes. Fluency in two official languages is required; travel and confidentiality are essential aspects of the

Qualifications

• Diploma of college studies in a relevant field.
• Five (5) years of relevant experience.
• Fluency in two official languages (Inuktitut, English, French).

Responsibilities

• Coordinate planning of executive appointments, meetings, training sessions, and travel with timely arrangements.
• Provide administrative support for budgeting and financial activities; manage records and archives.
• Prepare drafts of communications, reports, minutes, resolutions, etc.; oversee department communications.
• Act as gatekeeper for internal and external contacts, vendors, colleagues, clients.
• Maintain the Director’s and Department’s calendar and issue reminders.
• Coordinate onboarding for new hires and process expense reports.
• Conduct research and create reports as needed; ensure confidentiality.
• Identify opportunities to improve administrative processes and support projects.
• Supervise and mentor employees; perform other duties as assigned.

Skills

HR administration

Multilingual communication

Education

Diploma of college studies in a relevant field

Job description

Location Montreal Salary From $84,390
To $112,515 Status Full-Time Replacement Duration October 2026 until the return of the incumbent

It’s definitely a challenge. […] but I believe in what we are doing here. I get feedback from people who visit our school. They like the atmosphere, tell me how we have such great students, great resources and, all in all, things are going well. That moves me.

The incumbent is responsible for the management of the technical and administrative activities of Human Resources.

FUNCTION & DUTIES:

Under the supervision of the Director of Human Resources and Payroll, the incumbent must, in particular:

• Coordinate the planning of executive appointments, meetings, training sessions, and travels, and ensure all the necessary and timely arrangements;
• Provide administrative support regarding budgeting and financial activities, including managing records and archives (physical and electronic) and liaising with Financial Resources;
• Prepare drafts of communications, memorandums, reports, presentations, minutes of meetings, resolutions, etc.;
• Oversee incoming and outgoing communications for the Department, including e-mails, phone calls, reports, and internal correspondence;
• Act as a gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers;
• Maintain the Director’s and the Department’s calendar and make the necessary reminders to the team;
• Coordinate onboarding activities for new hires;
• Process expense reports and reconcile receipts with the company credit card statements;
• Conduct research and create reports on various topics based on the needs of the supervisor;
• Maintain a high degree of discretion and confidentiality;
• Participate in identifying opportunities to improve administrative processes and organization;
• Assist in the coordination of departmental projects, policies, initiatives, and events;
• Supervise, mentor, and manage employees under their responsibility;
• Perform any other tasks required by their immediate supervisor.

QUALIFICATIONS:

• Diploma of college studies in a relevant field of study;
• Five (5) years of relevant experience.

The School Board may, at its discretion, waive any or all of the afore‑mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

OTHER REQUIREMENTS:

• Fluency in two (2) of the three (3) official languages of the school board (Inuktitut, English, French);
• Excellent planning, organizational, and communication skills;
• Willingness to travel;
• Experience in human resources, the public sector, or a large organization is an asset;
• Knowledge of Inuit culture is an asset.

CLASSIFICATION / SALARY / BENEFITS:

Class 00-05 as per the working conditions of KI’s managers: from $84,390 to $112,515 annually depending on qualifications and experience. All benefits are prorated based on the percentage of the task.

You may be eligible to benefits such as:

• Up to 10 paid recuperation days
• Employee and Family Assistance Program (EFAP), including telemedicine support

and, when applicable, other benefits such as:

• Northern allowance ranging from $12,178 to $25,326
• Attraction and retention bonus ranging from $3,000 to $9,000
• Up to three (3) round trips to and from Nunavik

Only the candidates under consideration will be contacted.

I am legally allowed to work in Canada Canadian citizenship, permanent resident status or a work permit issued by the appropriate federal authority -and valid for the duration of the contract- is required for employement with Kativik Ilisarniliriniq