Office Administrator/Administrative Assistant/Front Desk Officer/Receptionist

Xediton Pharmaceuticals; Ontario; On-site; CAD 50,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to manage daily operations and provide administrative support. This role is ideal for a highly organized individual who thrives in a fast-paced environment. Responsibilities include overseeing office processes, managing front desk duties, and providing direct support to senior leadership. The successful candidate will demonstrate exceptional communication skills, financial acumen, and a proactive approach to problem-solving. Join a dynamic team where your contributions will be valued and have a significant impact on the organization's growth.

Qualifications

• Minimum of two years experience as an Admin Assistant/Office Admin.
• Proficient in Microsoft Office Suite and QuickBooks.

Responsibilities

• Manage front desk operations and greet visitors professionally.
• Provide administrative support to senior management and coordinate meetings.

Skills

Microsoft Office Suite

QuickBooks

SAP

Organizational Skills

Communication Skills

Customer Service

Problem-Solving

Discretion

Education

University degree or Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Office Administrator/Administrative Assistant/Front Desk Officer/Receptionist

Department:

Admin

Project Location(s):

Education:

University degree or Diploma required

$50,000 per annum

Job Type:

Full Time

Job Description & Key Responsibilities

The Office Administrator will be responsible for the day-to-day management of office operations, administrative support, and front desk duties. This role will oversee office processes, maintain records, coordinate meetings, and manage Accounts Payable and Expense report processing. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This role will also include providing direct support to senior leadership

Specific responsibilities include:

Office & Administrative Support

• Manage front desk operations, including greeting visitors, handling inquiries, and maintaining a professional reception area.
• Oversee office processes and ensure efficient workflow, including document management, filing and handling correspondence.
• Maintain an inventory of office supplies and equipment, placing orders as necessary.
• Process incoming and outgoing mail, coordinate courier services.
• Provide direct administrative support to senior management, including calendar management, meeting coordination, and document preparation.
• Organize and prepare meeting materials, presentations, and reports as required.
• Handle confidential information with discretion and professionalism.
• Process Accounts Payable and Accounts Receivable transactions accurately and efficiently.
• Handle office expenses, including tracking expenditures, invoice reconciliation, and ensuring timely payments.
• Process employee expense reports and follow up on approvals and reimbursements.

Special Projects

• Assist with special projects and initiatives as assigned by senior management

Skills & Qualification

The successful candidate is a highly motivated, enthusiastic and dynamic team player who is resourceful and dedicated and has competencies in adapting to changing environments.

Qualifications

• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with QuickBooks and SAP is a strong asset.
• Financial Acumen: Prior experience handling accounts payable, expense reports, and budget tracking is preferred.
• Organizational & Communication Skills: Exceptional organizational skills with the ability to manage multiple priorities. Strong verbal and written communication skills with attention to detail.
• Customer Service & Professionalism: Excellent interpersonal skills and a customer-focused approach.
• Problem-Solving Ability: Proactive mindset with the ability to identify challenges and provide solutions.
• Discretion & Confidentiality: Must demonstrate sound judgment and maintain confidentiality in handling sensitive information
• University degree or Diploma required.
• A minimum of two years previous experience as an Admin Assistant/Office Admin
• Proficient computer skills, which would include Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent communication skills (written and oral)
• Experience and familiarity with an office environment.
• Strong analytical and problem-solving skills.
• Developed interpersonal skills, good team player
• Superior organizational skills, with the ability to prioritize and handle multiple tasks and deadlines, works well under pressure and has a sense of urgency
• Maintain a high degree of accuracy and attention to detail
• High level of confidentiality. discreet (you will be privy to confidential information)
• Warm, energetic and engaging personality.

$50,000 per annum

If you are ambitious, looking to be part of something that has significant growth potential and this opportunity is of interest, we would like to hear from you. Please include your salary expectations.
To apply, please email your application and resume to [e-mail]
While we appreciate the interest of all applicants, only candidates selected for an interview will be contacted.

Department:

Admin

Project Location(s):

Education:

University degree or Diploma required

$50,000 per annum

Job Type:

Full Time

To apply, please complete the form below or
email your resume and cover letter to [e-mail]