office administrator

Government of Canada; Surrey; On-site; CAD 45,000 - 55,000; Full time

Job summary

A government agency in Surrey is seeking candidates for an administrative position requiring a college education and 1-2 years of experience. Key responsibilities include reviewing procedures, delegating tasks, and managing office services. Candidates should possess excellent communication skills and be organized and flexible. Benefits include a dental and health care plan.

Benefits

Dental plan

Health care plan

Qualifications

• 1 year to less than 2 years of relevant experience.
• Must complete work at the physical location.
• Knowledge of computer and technology.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Administer policies regarding access to information and privacy.
• Plan for office services including equipment and supplies.
• Prepare operating budget and maintain inventory controls.
• Prepare reports and correspondence.
• Oversee and coordinate office administrative procedures.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Attention to detail

Flexibility

Organized

Education

College/CEGEP

Tools

MS Excel

MS Office

MS Word

Electronic mail

Spreadsheet

Job description

Overview Languages

English

Education

• College/CEGEP

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co‑ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co‑ordinate office administrative procedures

Experience and specialization

Computer and technology knowledge

• Electronic mail
• Spreadsheet
• MS Excel
• MS Office
• MS Word

Additional information

Work conditions and physical capabilities

• Fast‑paced environment
• Work under pressure
• Attention to detail

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized

Benefits

• Dental plan
• Health care plan