Office Administrator

Rush Enterprises Inc.; Northeastern Ontario; On-site; CAD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive wages

Health, Vision & Dental

Retirement Savings Plan

Disability Insurance

Employee Assistance Program

Career education training

Incentive Bonus

Growth opportunities

Family oriented team

Job summary

Rush Truck Centres of Canada is seeking an Office Administrator to support our Ontario operations. You will report to the General Manager and help ensure efficient administrative services across the dealership.

Key duties include handling invoices and purchase orders, answering calls, maintaining schedules, and assisting the Joint Health & Safety Committee. Prior dealership experience and SAP familiarity are assets.

Qualifications

• High school diploma or GED required.
• Dealership experience is an asset.
• SAP experience is an asset.
• Proficiency with Microsoft Word, Excel, Outlook.
• Detail oriented with excellent verbal and written communication.
• Criminal Record Check
• Valid Driver's License
• Driver's Abstract

Responsibilities

• Ensure compliance with OHSA regulations and Health and Safety Policy.
• Assist departments with administrative requirements.
• Answer phone calls and transfer to appropriate department.
• Receive mail/email and direct to proper person/department.
• Reconcile daily cash/credit and forward to proper department.
• Monitor schedules; parts returns, core returns and cash sales; take action as needed.
• Participate in review and reconciliation of parts cycle counts and report to Parts Manager.
• Investigate cycle count variances.
• Process invoices for payment; purchase orders; ensure workflows are correct.
• Issue purchase orders for office supplies and miscellaneous items.
• File copies of packing slips and invoices.
• Provide administrative support to Joint Health and Safety Committee.
• Maintain a positive attitude and promote a healthy work environment.
• Other duties as assigned by management.

Job description

Rush Truck Centres of Canada is a part of the largest commercial vehicle dealership group, Rush Enterprises, in North America. We represent a wide range of industry-leading truck and trailer brands backed by parts, sales, service, collision repair, lease and rental support. With 15 locations in Ontario and almost 600 employees, we want the best and brightest dealership operations professionals to join our team.

The Office Administrator provides support to the dealership, ensuring services are provided in an effective and efficient manner who reports directly to the General Manger.

Responsibilities

• Ensure compliance of all Occupational Health and Safety Act (OHSA) regulations, as well as the Company's Health and Safety Policy.
• Assist various departments with administrative requirements
• Answer phone calls, transfer calls to appropriate individual or department
• Receives mail, email correspondence and directs to appropriate individual or department
• Reconcile daily cash/credit and forward to proper department.
• Monitor and maintain schedules; parts return, core return and cash sales. Take appropriate action to clear or adjust schedules
• Participate with the review and reconciliation of parts cycle counts and report to Parts Manager
• Investigate cycle count variances
• Process invoices for payment
• Process purchase orders and resolve workflows ensuring that they are correct and adjust as required
• Issue purchase orders for office supplies, miscellaneous orders i.e. uniforms, cleaners etc.
• File copies of all packing slips and invoices
• Provide administrative support to Joint Health and Safety Committee
• Expected to have a positive attitude and promote a healthy work environment
• Other related duties as assigned by management from time to time

Basic Qualifications

• High school diploma or general education diploma (GED).
• Previous Dealership experience is an asset.
• SAP Experience is an asset.
• Competency in the following areas: customer experience, administrative skills, time management, proficiency with computers; Microsoft Word, Excel, Outlook.
• Detail oriented with excellent verbal and written communication skills.
• Criminal Record Check
• Valid Driver's License
• Driver's Abstract

We Offer the following Benefits

• Competitive wages
• Comprehensive Group Insurance Benefit Plan including employer paid Medical, Vision and Dental Plans.
• Retirement Savings Plan Contribution Plan
• Disability Insurance
• Employee Assistance Program
• Career education training
• Incentive Bonus
• Excellent growth potential
• Family oriented team environment

***We wish to thank all applicants for their interest in a career with Rush Truck Centres of Canada, but advise that only those selected for an interview will be contacted.

Minimum Pay Rate
CAD $25.00/Hr.

Maximum Pay Rate
CAD $30.00/Hr.