Office Administrator

HelloFresh; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

HelloFresh is seeking an Office Administrator in Mississauga to enhance office efficiency and support new hires. Key responsibilities include coordinating office operations, improving procedures, and providing high-quality administrative support in a professional setting. Ideal candidates will have exceptional communication skills and relevant experience.

Benefits

Competitive salary and health benefits

75% discount on HelloFresh weekly box subscription

Opportunity for personal and professional growth

Supportive team environment

Qualifications

• 2+ years of experience in office coordination or customer service.
• Proficiency with Google Apps and Microsoft Suite is required.
• Experience supporting HR functions is preferred.

Responsibilities

• Organize and coordinate office procedures for effective operations.
• Assist with onboarding new hires and support the leadership team.
• Manage visitor information and site access.

Skills

Communication

Problem-solving

Interpersonal skills

Education

GED/HS diploma

Bachelor’s degree

Tools

Google Apps

Microsoft Suite

Job description

About the Role

We’re hiring an Office Administrator to support our ready-to-eat facility (Factor) in Mississauga. In this role, you will organize/coordinate office procedures and support the office with high levels of customer service in administration. Your role is to create and maintain an environment where our employees can do the best work of their lives in an effective, professional, and safe environment. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Notes on schedule:

• The working hours for this role are: Tuesday to Saturday from 3:00pm to 11:30pm
• This is a 100% in-person role, meaning you will be required to come to our Distribution Center located at3520 Laird Road Mississauga, L5L 5Z7

What you will be doing:

• Develop processes to improve overall office operations
• Assist HR & Staffing teams with onboarding new hires and set-up of the orientation room
• Coordinate promotional materials to promote HelloFresh activities
• Provide administrative support to on-site leadership team
• Act as a gatekeeper while receiving guests, courteously providing and receiving information
• Execute site indirect spend purchasing e.g. office supplies, snacks, general supplies & ensure accurate and timely reporting
• Manage site access with key cards and visitor logs
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements);
• Plan in-house or off-site activities, such as parties, celebrations, swag distribution and conferences
• Liaise between Global offices when it comes onboarding, employee exits, training sessions and company-wide events.
• Work in compliance with OH&S acts and regulations.
• Create and distribute email communications to hourly team members about Town Halls, surveys, and organizational updates.
• Manage absence tracking and job abandonment follow-ups
• Own and manage operations-based reports
• Use personal protective and safety equipment and clothing as directed by the employer and report workplace hazards and dangers to the supervisor or employer.
• Other duties as assigned

At a minimum, you have:

• Exceptional communication, interpersonal, and problem-solving skills;
• 2+ years of work experience in a related office coordinator, customer service, and/or assistant position;
• Proficiency with Google Apps (i.e., Gmail, Docs, Sheets), Microsoft Suite and video conferencing;
• Experience supporting general HR function strongly preferred;
• GED/HS diploma required. Bachelor’s degree preferred.
• Ability to prioritize, remain calm and alert while multitasking in a fast-paced and deadline oriented environment.
• Flexibility to work overtime, weekends, evenings and holidays as required

What you’ll get in return:

• Competitive salary and health benefits
• 75% discount on HelloFresh or Chefs Plate weekly box subscription
• High impact work to help feed thousands of families in Canada
• Opportunity to learn and grow
• Work with a hard-working and supportive team

Working Conditions:

It’s no surprise that as a food company, we use many ingredients that may be considered common allergens (i.e. peanuts, tree nuts, milk, etc.). Whether this role is based out of our headquarters or one of our distribution centers, it is possible that you may be exposed to such allergens in this role. If you have any concerns with being exposed to any particular food ingredients, including meat, please disclose this during the hiring process.

If this sounds like you, please click the "Apply Now" button. If this role doesn't quite match what you're looking for, but you'd like to know more about joining the HelloFresh team, please visit our Jobs page to view our other vacancies. We'd love to hear from you!

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