Office Administrator

ENGINEERINGUK; Burlington; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prominent firm in Burlington seeks an Office Administrator to join its dynamic Administration team. This role involves supervising staff, ensuring efficient operations, and contributing to various administrative functions. Ideal candidates have substantial experience in administration and a strong client service focus, fostering an inclusive and productive workplace.

Benefits

Generous base pay

Vacation time and 4 personal days

4% matching pension plan

Mental health resources

Flexible benefits

Qualifications

• 5+ years of increasingly complex administrative responsibilities.
• Minimum 2 years in a supervisory role managing administrative teams.
• Experience in a professional services environment is an asset.

Responsibilities

• Supervise a team of up to 5 administrative staff members.
• Assist leadership in meeting preparations and travel arrangements.
• Maintain office safety, support administrative workflow.

Skills

Communication

Organizational Skills

Client Service Focus

Education

Post-secondary education in business administration

Tools

Microsoft Office Suite

Job description

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Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Administration team as a Office Administrator. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

• Supervise and lead a team of up to 5 administrative staff members, ensuring efficient workflow and high-quality performance.
• Liaise with the Regional Office Manager to establish administrative procedures
• Ensure clerical needs are fulfilled, sick/vacation coverage needs are met
• Assist leadership with preparing slides, catering and setting up regular partner meetings, travel arrangements, meeting bookings and preparation, and event planning as needed
• Train and support employees on MNP systems and methodologies
• Maintain office safety and security, an active member of the Health and Safety Committee assisting with office emergency procedures and fire warden duties
• Assist with financial transactions and expense management in accordance with company procedures
• Point of contact for team members for various inquiries and direct as appropriate
• Various office functions such as office communication/updates, opening timesheets, client transfers, WIP transfers
• Possess working knowledge of all systems used by the Administration team to assist with any inquiries and provide backup, as needed
• Assist with organization of physical office space on all floors, updating Floor Plans/Seating
• Review, modify and prepare moderately complex templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data
• Contribute to the development of new ideas and approaches to improve work processes
• Provide support to practice inspection teams with regards to logistics as well as gathering of information
• Coordinate with property manager relating to building maintenance and cleanliness
• Maintain electronic and paper filing systems
• Maintain flexibility to work overtime, as necessary

Skills and Experience

• 5+ years of increasingly complex administrative responsibilities
• Minimum of 2 years of experience in a supervisory role, managing administrative teams and acting as a performance coach.
• Experience in a professional services environment is considered an asset
• Post-secondary education in business administration is considered an asset
• Business related courses and bookkeeping experience would be considered an asset
• Strong skills with Microsoft Office Suite
• Strong communication skills
• Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
• Strong client service focus in dealing with both external and internal clients

MyRewards@MNP

With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more!

Diversity@MNP

We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!

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